STATE MEETING--AGENDA

OREGON FEDERATION OF SQUARE AND ROUND DANCE CLUBS

HOSTED BY: PORTLAND AREA COUNCIL
Boring Barn
BORING, OREGON

SUNDAY, SEPTEMBER 19, 2004 9:00 A.M. General Meeting
 
CALL TO ORDERPresident, Carolyn Bosch (Bob)
ROLL CALLRecording Secretary, Jodene Hughes (Dave)
INVOCATIONImmediate Past President, Kay Rogers (Jim)
FLAG SALUTE1st Vice President, Dave Cooper (Barbie)
MINUTESRecording Secretary, Jodene Hughes (Dave)

OFFICERS REPORTS: "THIS MEETING IS BEING RECORDED"

President's Report, Carolyn Bosch (Bob)2 Minutes
 
1st Vice President, Dave Cooper (Barbie)2 Minutes
   04 Summer Festival, Barbara Schaumburg (Larry)2 Minutes
   05 Mid-Winter Festival, Peter Wood (Beverly Hills-Wood)2 Minutes
   06 Mid-Winter Festival, Dennis Marsh (Ilana Widders)2 Minutes
   OR Federation News, Vivian Fairburn3 Minutes
 
2nd Vice President, Dennis Marsh (Ilana Widders)2 Minutes
 
Recording Secretary, Jodene Hughes (Dave)2 Minutes
 
Corresponding Secretary, Glory Guches (John)2 Minutes
 
Treasurer, Bill Rooper (Annadale)2 Minutes
 
Membership, Clara Evarts2 Minutes
   Insurance, Judy Gelmstedt (Chuck Bos)4 Minutes
 
Past President, Kay Rogers (Jim)2 Minutes
 
Parliamentarian, Tim Roberts (Kathy)2 Minutes
 
Financial Advisor, Roger Newell (Dee)2 Minutes
 
Publicity/State Reporter, Marilyn Schmit (Ron)4 Minutes
 
Education Advisor, Marilyn Schmit (Ron)2 Minutes
 
Historian, Ronnie Wiser2 Minutes

COMMITTEE REPORTS:

BMI/ASCAP, Ralph Lambert (Linda)2 Minutes
 
Youth Activities Coordinator, Peter Wood (Beverly Hills-Wood)2 Minutes
 
ORDTA, Dennis Smith (Elaine)2 Minutes
 
Round Dance Screening, Barbara Schaumburg (Larry)2 Minutes
 
Caller Advisor, Harold Kleve (Barbara)2 Minutes
 
54th National Square Dance Convention, Lee & Barbi Ashwill3 Minutes
   Showcase of Ideas Ron & Marilyn Schmit2 Minutes
 
Delegate Meeting Report, Al Wolf (Gail Domine)3 Minutes

OLD BUSINESS:

  1. Motion by Dave Cooper: Madam President, I move to remove from the table, the tabled motion on clubs and councils. (See attached.)
  2. Motion by Bob Bosch: Madam President, I move to remove from the table, the tabled motion about TVC & Coast Swingers putting on 2006 Summer Festival.
  3. Motion by Dennis Marsh: Madam President, I move to remove from the table, the tabled motion about the Benefit Dance Funds for the teens to be put in a scholarship fund.

15 MINUTE BREAK

Installation of New Officers

NEW BUSINESS:

DELEGATE REPORTS:

Portland Area Council, Al Wolf (Gail Domine)2 Minutes
 
Rogue Sis-Q Council, John Guches (Glory)2 Minutes
 
South Coast Council, Coleeta Quigley (Chuck)2 Minutes
 
Sunset Empire Council, Del Niemi (Bonnie)2 Minutes
 
Tualatin Valley Council, Kay Rogers (Jim)2 Minutes
 
Umpqua Area Council, Darlene Sconce2 Minutes
 
Blue Mountain Council, Ray Fenn (Ginger)2 Minutes
 
Central Oregon Council, Doug Hartzell (LaDauna)2 Minutes
 
Eastern Oregon Council, Dave Hughes (Jodene)2 Minutes
 
Emerald Empire Council, Lois Klinok2 Minutes
 
Interstate Highlanders Council, Reta Harkins (Phil)2 Minutes
 
Lincoln-Tillamook Council, Kathy Buczkowski (Buzz)2 Minutes
 
Mid-Willamette Area Council, Barbara Tipton (Bill)2 Minutes
 

ACTIVE GOODWILL AMBASSSADORS

Benjamin Brown2 Minutes
 
Ray and Zola Jones2 Minutes
 
Al and Fran Westphal2 Minutes
 
Harold and Barbara Kleve2 Minutes
 
(Carolyn's new appointees)2 Minutes

GOOD OF THE ORDER:

Kay Rogers -- Madame President, I move that the proposed change to Section III page 3 of the Practices & Procedures be adopted.

AREA COUNCIL MEMBERSHIP

1.  Each club needs to select and join a primary Area Council. The primary area council is the one through which the club's insurance premium will be paid, Federation dues will be paid, and monthly OFN news article will appear.

2.  A club may belong to more than one Area Council, if it feels this would be beneficial. The Club needs to satisfy the membership requirements of each area council it joins, and must pay each area council's dues, if applicable. Federation dues are paid only once.

3.  Regardless of the number of Area Councils it joins, a club has only one membership in the Federation. Specifically, each member club is entitled to exactly one "club news" article in the OFN each month, exactly one listing in the Annual State Directory, exactly one share of any funds that might be distributed to the clubs, and exactly one vote in any Federation-wide election, including the annual election of officers.

4.  However, the Federation does not control the actions of the councils. When an issue is referred back to the Area Councils for a later vote by the Delegates, each Area Council should consider the opinion of its entire member clubs, even if one club's position affects more than one Area Council.

5.  Nothing in this policy is intended to discourage a club from being mentioned in more than one Delegate report.

6.  It is hoped that an Area Council which accepts a club as a member will treat that club as a full member, even if the club also belongs to other Area Councils. Multicouncil clubs need to be very careful to avoid misunderstandings.

7.  A club may change its "primary Area Council" association, after getting the written approval of the old and new primary councils, by notifying the Membership Chairman. This kind of action should be extremely rare, because of the high potential for misunderstandings and hard feelings.