STATE MEETING--AGENDA

OREGON FEDERATION OF SQUARE AND ROUND DANCE CLUBS

HOSTED BY: EMERALD EMPIRE
Holiday Inn Express, Oregon Room
ALBANY, OREGON

OFFICERS REPORTS: "THIS MEETING IS BEING RECORDED"

COMMITTEE REPORTS:

OLD BUSINESS:

1. Motion (John Guches): Mr. President, I move that we untable the summer festival proposal that was tabled at the November meeting. The motion was:
2. Motion (Jim Rogers): Mr. President, I move that we hold the 2007 Summer Festival in Seaside, sponsored by the Tualatin Valley Council.

15 MINUTE BREAK

NEW BUSINESS:

1. Motion (Bill Rooper): Mr. President, I move that the Federation set up a 3 person committee to receive applications for an Award Scholarships, not to exceed $500.00, to Caller School for worthy applicants. The committee would also have the power to make loans to new callers under terms to be agreed to by the committee and the new caller.
   
   Discussion: We are losing Callers as well as Square Dancers and we need to encourage new people to learn to Call so that there will be a adequate supply of Callers available. The cost of learning to call may be a reason for not learning to call and the Federation has an obligation to help Square Dancing in whatever manner possible. I have run this idea by several existing callers and other people and have received nothing but encouragement.
2. Motion (Barbara Tipton): Mr. President, I move that the Oregon Federation of Square and Round Dance Clubs adopt the following outfit as the official Oregon outfit to be worn at all future National Conventions commencing with the next one to be held in June 2006 in San Antonio, TX.
   
   Ladies: White skirt and Blouse (or white dress) with Green overskirt and green petticoat.
   
   Men: White shirt, Green tie and Black pants. (they can wear the vest with the wagon on it, but it is not required.)
3. Motion (Cooper) Mr. President, I move that the attached guidelines for awarding summer festivals be inserted into Section VIII of the Practices & Procedures.
   
   Bidding for a Summer Festival
   
   Any organization wishing to host a summer festival shall create a printed bid package consisting of, at a minimum:
   
   • Proposed festival date
   • Proposed location
   • Proposed chairman
   • Rough Budget
   • Rough diagram of dance areas
   • List of nearby hotels and RV parks
   
   
   The organization should make 38 copies of the bid package, one for each delegate and officer.
   
   Organizations may announce their intent to bid at any Federation meeting. Bid packages should be distributed at the May Federation meeting 2 years prior to the proposed date. The winning bid will be chosen at the Summer Festival 2 years prior to the proposed date. If only one organization has submitted a bid package, the award may be made by voice vote. If more than one organization has submitted a bid package, the award will be made via a written ballot. The choice receiving a plurality of votes cast will be chosen.
   
   If no organization has submitted a bid package by the Summer Festival meeting 2 years in advance of the proposed date, bid packages may be submitted at the September and November meetings 22 and 20 months in advance, respectively and a vote will be taken at the Mid-Winter meeting 18 months in advance.
   
   If no organization has submitted a bid package by the Mid-Winter Festival meeting 18 months in advance, there will be no Summer Festival during that year.
   
   

DELEGATE REPORTS:

ACTIVE GOODWILL AMBASSSADORS

GOOD OF THE ORDER: