STATE MEETING--AGENDA

OREGON FEDERATION OF SQUARE AND ROUND DANCE CLUBS

HOSTED BY: SOUTH COAST AREA COUNCIL
Beachcomber's Cove
PORT ORFORD, OREGON

OFFICERS REPORTS: "THIS MEETING IS BEING RECORDED"

COMMITTEE REPORTS:

OLD BUSINESS:

1. Motion: I move that the Federation set up a 3 person committee to receive applications for Award Scholarships, not to exceed $500.00, for Caller / Prompters / Instructors School for each applicant. The committee would also have the power to make loans to new callers / new cuers / new prompters & Instructors under terms to be agreed to by the committee and the new caller.
2. Motion: I move that the Oregon Federation of Square and Round Dance Clubs authorize a payment of $275.00 per month to the Editor of the Oregon Federation News as an independent contractor. This payment authorization is to be effective September 1, 2006. This payment is to be made as long as the OFN remains fiscally solvent. This will be paid from the general fund and is dependent on a signed contract between the Editor and the Oregon Federation.

15 MINUTE BREAK

NEW BUSINESS:

1. Announcement of the Election of new officers
2. Motion (John Guches): Mr. President, I move to amend the Practice and Procedures to authorize payment to Officers, Members of the board and Delegates for gas mileage and hotel expenses for all state meetings to commence with summer festival 2006.
   
   Discussion: Due to the high cost of fuel that will continue to raise in cost and the increase of hotel expenses this makes this motion a necessity to retain officers, members of the board and delegates with the thought of encouraging square dancers to run for future positions as Officers of the Oregon Federation or becoming a Delegate
3. Motion (Jim Rogers) Mr. President, I move that the Oregon Federation of Square and Round Dance Clubs expend $10,400.00 to purchase 4,000 square feet of the plastic, snap-together flooring from Ron Holland, plus 7 rolling carts to hold the flooring.
   
   DISCUSSION: Ron Holland will sell us the used plastic, snap-together flooring for $2.25 per square foot. If we purchase 4,000 square feet, that will be an expenditure of $9,000.00. The rolling carts are $200 each (used); seven will be required to hold 4,000 square feet.
   
   This purchase will pay for itself over a period of time. The flooring would be available for use by both the Mid-Winter Festival and the Summer Festival. As an example of how this flooring will pay for itself, the Summer Festival 2006 will have to rent some of this flooring at a cost of $2,000.00. That will reduce the amount of profit returned to the Oregon Federation of Square and Round Dance Clubs by $2,000.00 as all of the profit from the 2006 Oregon State Summer Festival is to be returned to the Oregon Federation of Square and Round Dance Clubs.
   
   Mr. Holland has agreed to deduct the $2,000 rental fee from the purchase price.
   
   If the Oregon Federation of Square and Round Dance Clubs is successful in bidding for a future National Square Dance Convention?, the flooring could be used for this Convention, thereby reducing the cost of flooring required. This would increase the amount of money returned to the clubs, councils and the Oregon Federation of Square and Round Dance Clubs.
   
   In addition, this flooring could be rented to other Festivals not sponsored by the Oregon Federation of Square and Round Dance Clubs, if the Festivals required additional flooring.
   
   The 54th National Square Dance Convention® Corporation has agreed to store this flooring, without cost, for at least the next 12 years.

DELEGATE REPORTS:

ACTIVE GOODWILL AMBASSSADORS

GOOD OF THE ORDER: