Beachcomber's Cove

SUNDAY, MAY 14, 2006 9:00 A.M. General Meeting
CALL TO ORDERPresident, Dennis Marsh (Ilana Widders)
ROLL CALLRecording Secretary, Virginia Myers (Ed)
(Kathy Roberts (Tim), substituting)
INVOCATIONImmediate Past President, Dave Cooper (Barbie)
FLAG SALUTE1st Vice President, Barbie Cooper (Dave)
MINUTESRecording Secretary, Virginia Myers (Ed)
(Kathy Roberts (Tim), substituting)


President's Report, Dennis Marsh (Ilana Widders)2 Minutes
1st Vice President, Barbie Cooper (Dave)2 Minutes
   06 Mid-Winter Festival, Dennis Marsh (Ilana Widders)2 Minutes
   06 Summer Festival, Kay Rogers (Jim)2 Minutes
   07 Mid-Winter Festival, Dan Allen (Ginger)2 Minutes
   OR Federation News, Vivian Fairburn3 Minutes
2nd Vice President, Jim Rogers (Kay)2 Minutes
Recording Secretary, Kathy Roberts (Tim) for Virginia Myers2 Minutes
Corresponding Secretary, Glory Guches (John)2 Minutes
Treasurer, Bill Rooper (Annadale)2 Minutes
Membership, Judy Gelmstedt (Chuck Bos)2 Minutes
   Insurance, Kay Rogers (Jim)4 Minutes
Past President, Dave Cooper (Barbie)2 Minutes
Parliamentarian, Tim Roberts (Kathy)2 Minutes
Financial Advisor, Mike Odell (Shirley)2 Minutes
Publicity/State Reporter, Marilyn Schmit (Ron)4 Minutes
Education Advisor, Marilyn Schmit (Ron)2 Minutes
Historian, Patty Reese2 Minutes


BMI/ASCAP, Ralph Lambert (Linda)2 Minutes
Youth Activities Coordinator, Kathy Roberts (Tim)2 Minutes
ORDTA, Dennis Smith (Elaine)2 Minutes
Round Dance Screening, Barbara Schaumburg (Larry)2 Minutes
Caller Advisor, Leonard Snodgrass (Marcia)2 Minutes
Showcase of Ideas Ron & Marilyn Schmit2 Minutes
Delegate Meeting Report, South Coast, Coleeta Quigley3 Minutes


  1. Motion: I move that the Federation set up a 3 person committee to receive applications for Award Scholarships, not to exceed $500.00, for Caller / Prompters / Instructors School for each applicant. The committee would also have the power to make loans to new callers / new cuers / new prompters & Instructors under terms to be agreed to by the committee and the new caller.
  2. Motion: I move that the Oregon Federation of Square and Round Dance Clubs authorize a payment of $275.00 per month to the Editor of the Oregon Federation News as an independent contractor. This payment authorization is to be effective September 1, 2006. This payment is to be made as long as the OFN remains fiscally solvent. This will be paid from the general fund and is dependent on a signed contract between the Editor and the Oregon Federation.



  1. Announcement of the Election of new officers
  2. Motion (John Guches): Mr. President, I move to amend the Practice and Procedures to authorize payment to Officers, Members of the board and Delegates for gas mileage and hotel expenses for all state meetings to commence with summer festival 2006.

    Discussion: Due to the high cost of fuel that will continue to raise in cost and the increase of hotel expenses this makes this motion a necessity to retain officers, members of the board and delegates with the thought of encouraging square dancers to run for future positions as Officers of the Oregon Federation or becoming a Delegate
  3. Motion (Jim Rogers) Mr. President, I move that the Oregon Federation of Square and Round Dance Clubs expend $10,400.00 to purchase 4,000 square feet of the plastic, snap-together flooring from Ron Holland, plus 7 rolling carts to hold the flooring.

    DISCUSSION: Ron Holland will sell us the used plastic, snap-together flooring for $2.25 per square foot. If we purchase 4,000 square feet, that will be an expenditure of $9,000.00. The rolling carts are $200 each (used); seven will be required to hold 4,000 square feet.

    This purchase will pay for itself over a period of time. The flooring would be available for use by both the Mid-Winter Festival and the Summer Festival. As an example of how this flooring will pay for itself, the Summer Festival 2006 will have to rent some of this flooring at a cost of $2,000.00. That will reduce the amount of profit returned to the Oregon Federation of Square and Round Dance Clubs by $2,000.00 as all of the profit from the 2006 Oregon State Summer Festival is to be returned to the Oregon Federation of Square and Round Dance Clubs.

    Mr. Holland has agreed to deduct the $2,000 rental fee from the purchase price.

    If the Oregon Federation of Square and Round Dance Clubs is successful in bidding for a future National Square Dance Convention?, the flooring could be used for this Convention, thereby reducing the cost of flooring required. This would increase the amount of money returned to the clubs, councils and the Oregon Federation of Square and Round Dance Clubs.

    In addition, this flooring could be rented to other Festivals not sponsored by the Oregon Federation of Square and Round Dance Clubs, if the Festivals required additional flooring.

    The 54th National Square Dance Convention® Corporation has agreed to store this flooring, without cost, for at least the next 12 years.


South Coast Council, Coleeta Quigley (Chuck)2 Minutes
Sunset Empire Council, Dale Worthington (Kathy)2 Minutes
Tualatin Valley Council, Pat Young (Ted)2 Minutes
Umpqua Area Council, Darlene Sconce2 Minutes
Blue Mountain Council, David Stutzman (Sharon)2 Minutes
Central Oregon Council, Carol Bro (Ben Oakes)2 Minutes
Eastern Oregon Council, Lorene Griffith (George)2 Minutes
Emerald Empire Council, Lois Klinok / Sharon Greenman2 Minutes
Interstate Highlanders Council, TBA2 Minutes
Lincoln-Tillamook Council, LaVonne Bussey (Al)2 Minutes
Mid-Willamette Area Council, Barbara Tipton (Bill)2 Minutes
Portland Area Council, Al Wolf (Gail Domine)2 Minutes
Rogue Sis-Q Council, John Guches (Glory)2 Minutes


Ray and Zola Jones2 Minutes
Al and Fran Westphal2 Minutes
Harold and Barbara Kleve2 Minutes
Lee and Barbi Ashwill2 Minutes
Don & Lonna Bramhall2 Minutes