STATE MEETING--AGENDA

OREGON FEDERATION OF SQUARE AND ROUND DANCE CLUBS

HOSTED BY: SUMMER FESTIVAL 2006
Seaside Convention Center
SEASIDE, OREGON

SUNDAY, JULY 16, 2006 9:30 A.M. General Meeting
 
CALL TO ORDERPresident, Dennis Marsh (Ilana Widders)
ROLL CALLRecording Secretary, Virginia Myers (Ed)
INVOCATIONImmediate Past President, Dave Cooper (Barbie)
FLAG SALUTE1st Vice President, Barbie Cooper (Dave)
MINUTESRecording Secretary, Virginia Myers (Ed)

OFFICERS REPORTS: "THIS MEETING IS BEING RECORDED"

President's Report, Dennis Marsh (Ilana Widders)2 Minutes
 
1st Vice President, Barbie Cooper (Dave)2 Minutes
   06 Mid-Winter Festival, Dennis Marsh (Ilana Widders)2 Minutes
   06 Summer Festival, Kay Rogers (Jim)2 Minutes
   07 Mid-Winter Festival, Dan Allen (Ginger)2 Minutes
   07 Summer Festival, Gary Clark (Joyce)2 Minutes
   08 Mid-Winter Festival, Leonard Snodgrass (Marcia)2 Minutes
   OR Federation News, Vivian Fairburn3 Minutes
 
2nd Vice President, Jim Rogers (Kay)2 Minutes
 
Recording Secretary, Virginia Myers (Ed)2 Minutes
 
Corresponding Secretary, Glory Guches (John)2 Minutes
 
Treasurer, Bill Rooper (Annadale)2 Minutes
 
Membership, Judy Gelmstedt (Chuck Bos)2 Minutes
   Insurance, Kay Rogers (Jim)4 Minutes
 
Past President, Dave Cooper (Barbie)2 Minutes
 
Parliamentarian, Tim Roberts (Kathy)2 Minutes
 
Publicity/State Reporter, Marilyn Schmit (Ron)4 Minutes
 
Financial Advisor, Mike Odell (Shirley)2 Minutes
 
Education Advisor, Marilyn Schmit (Ron)2 Minutes
 
Historian, Patty Reese2 Minutes

COMMITTEE REPORTS:

BMI/ASCAP, Ralph Lambert (Linda)2 Minutes
 
Youth Activities Coordinator, Kathy Roberts (Tim)2 Minutes
 
ORDTA, Dennis Smith (Elaine)2 Minutes
 
Round Dance Screening, Barbara Schaumburg (Larry)2 Minutes
 
Caller Advisor, Leonard Snodgrass (Marcia)2 Minutes
 
Showcase of Ideas Ron & Marilyn Schmit2 Minutes
 
Delegate Meeting Report (No report due to no meeting)

OLD BUSINESS:

  1. Motion (Jim Rogers) Mr. President, I move that the Oregon Federation of Square and Round Dance Clubs expend $10,400.00 to purchase 4,000 square feet of the plastic, snap-together flooring from Ron Holland, plus 7 rolling carts to hold the flooring.

    DISCUSSION: Ron Holland will sell us the used plastic, snap-together flooring for $2.25 per square foot. If we purchase 4,000 square feet, that will be an expenditure of $9,000.00. The rolling carts are $200 each (used); seven will be required to hold 4,000 square feet.

    This purchase will pay for itself over a period of time. The flooring would be available for use by both the Mid-Winter Festival and the Summer Festival. As an example of how this flooring will pay for itself, the Summer Festival 2006 will have to rent some of this flooring at a cost of $2,000.00. That will reduce the amount of profit returned to the Oregon Federation of Square and Round Dance Clubs by $2,000.00 as all of the profit from the 2006 Oregon State Summer Festival is to be returned to the Oregon Federation of Square and Round Dance Clubs.

    Mr. Holland has agreed to deduct the $2,000 rental fee from the purchase price.

    If the Oregon Federation of Square and Round Dance Clubs is successful in bidding for a future National Square Dance Convention?, the flooring could be used for this Convention, thereby reducing the cost of flooring required. This would increase the amount of money returned to the clubs, councils and the Oregon Federation of Square and Round Dance Clubs.

    In addition, this flooring could be rented to other Festivals not sponsored by the Oregon Federation of Square and Round Dance Clubs, if the Festivals required additional flooring.

    The 54th National Square Dance Convention® Corporation has agreed to store this flooring, without cost, for at least the next 12 years.

15 MINUTE BREAK

NEW BUSINESS:

  1. Mid-Willamette Area Council to present a bid for Summer Festival 2008 at the Polk County Fairgrounds in Rickreall, OR.
  2. Sunset Empire Council Hayshakers Square Dance Club to present a bid for Summer Festival 2009 at the Clatsop County Fairgrounds in Astoria, OR, the third weekend of July, 2009.

DELEGATE REPORTS:

Tualatin Valley Council, Pat Young (Ted)2 Minutes
 
Umpqua Area Council, Darlene Sconce2 Minutes
 
Blue Mountain Council, David Stutzman (Sharon)2 Minutes
 
Central Oregon Council, Carol Bro (Ben Oakes)2 Minutes
 
Eastern Oregon Council, Lorene Griffith (George)2 Minutes
 
Emerald Empire Council, Sharon Greenman2 Minutes
 
Interstate Highlanders Council, TBA2 Minutes
 
Lincoln-Tillamook Council, LaVonne Bussey (Al)2 Minutes
 
Mid-Willamette Area Council, Barbara Tipton (Bill)2 Minutes
 
Portland Area Council, Al Wolf (Gail Domine)2 Minutes
 
Rogue Sis-Q Council, John Guches (Glory)2 Minutes
 
South Coast Council, Coleeta Quigley (Chuck)2 Minutes
 
Sunset Empire Council, Dale Worthington (Kathy)2 Minutes
 

ACTIVE GOODWILL AMBASSSADORS

Ray and Zola Jones2 Minutes
 
Al and Fran Westphal2 Minutes
 
Harold and Barbara Kleve2 Minutes
 
Lee and Barbi Ashwill2 Minutes
 
Don & Lonna Bramhall2 Minutes

GOOD OF THE ORDER: