STATE MEETING--AGENDA

OREGON FEDERATION OF SQUARE AND ROUND DANCE CLUBS

HOSTED BY: EMERALD EMPIRE AREA COUNCIL
Oak Heights School
SWEET HOME, OREGON

SUNDAY, SEPTEMBER 24, 2006 9:00 A.M. General Meeting
 
CALL TO ORDERPresident, Dennis Marsh (Ilana Widders)
ROLL CALLRecording Secretary, Virginia Myers (Ed)
INVOCATIONImmediate Past President, Dave Cooper (Barbie)
FLAG SALUTE1st Vice President, Barbie Cooper (Dave)
MINUTESRecording Secretary, Virginia Myers (Ed)

OFFICERS REPORTS: "THIS MEETING IS BEING RECORDED"

President's Report, Dennis Marsh (Ilana Widders)2 Minutes
 
1st Vice President, Barbie Cooper (Dave)2 Minutes
   06 Mid-Winter Festival, Dennis Marsh (Ilana Widders)2 Minutes
   06 Summer Festival, Kay Rogers (Jim)2 Minutes
   07 Mid-Winter Festival, Dan Allen (Ginger)2 Minutes
   07 Summer Festival, Gary Clark (Joyce)2 Minutes
   08 Mid-Winter Festival, Leonard Snodgrass (Marcia)2 Minutes
   08 Summer Festival, Bill Tipton (Barbara)2 Minutes
   OR Federation News, Vivian Fairburn3 Minutes
 
2nd Vice President, Jim Rogers (Kay)2 Minutes
 
Recording Secretary, Virginia Myers (Ed)2 Minutes
 
Corresponding Secretary, Glory Guches (John)2 Minutes
 
Treasurer, Bill Rooper (Annadale)2 Minutes
 
Membership, Judy Gelmstedt (Chuck Bos)2 Minutes
   Insurance, Kay Rogers (Jim)4 Minutes
 
Past President, Dave Cooper (Barbie)2 Minutes
 
Parliamentarian, Tim Roberts (Kathy)2 Minutes
 
Publicity/State Reporter, Marilyn Schmit (Ron)4 Minutes
 
Financial Advisor, Mike Odell (Shirley)2 Minutes
 
Education Advisor, Marilyn Schmit (Ron)2 Minutes
 
Historian, Patty Reese2 Minutes

COMMITTEE REPORTS:

BMI/ASCAP, Ralph Lambert (Linda)2 Minutes
 
Youth Activities Coordinator, Kathy Roberts (Tim)2 Minutes
 
ORDTA, Dennis Smith (Elaine)2 Minutes
 
Round Dance Screening, Barbara Schaumburg (Larry)2 Minutes
 
Caller Advisor, Leonard Snodgrass (Marcia)2 Minutes
 
Showcase of Ideas Ron & Marilyn Schmit2 Minutes
 
Delegate Meeting Report (Emerald Empire, Sharon Greenman)3 Minutes

OLD BUSINESS:

15 MINUTE BREAK

Installation of New Officers

NEW BUSINESS:

  1. MOTION (Dennis Marsh): Madame President, I move to change the wording in the guidelines that were inserted in Section VIII of the Practices and Procedures per the January Motion by Dave Cooper titled "Bidding for a Summer Festival" as follows:

    Bidding for a Summer Festival

    Any organization wishing to host a summer festival shall create a printed bid package consisting of, at a minimum:


    The organization should make 38 copies of the bid package, one for each delegate and officer.

    Organizations may announce their intent to bid at any Federation meeting. Bid packages should be distributed at the May Federation meeting 3 years prior to the proposed date. The winning bid will be chosen at the Summer Festival 3 years prior to the proposed date. If only one organization has submitted a bid package, the award may be made by voice vote. If more than one organization has submitted a bid package, the award will be made via a written ballot. The choice receiving a plurality of votes cast will be chosen.

    If no organization has submitted a bid package by the Summer Festival meeting 2 years in advance of the proposed date, bid packages may be submitted at the September and November meetings 22 and 20 months in advance, respectively and a vote will be taken at the Mid-Winter meeting 18 months in advance.

    If no organization has submitted a bid package by the Mid-Winter Festival meeting 18 months in advance, there will be no Summer Festival during that year.

    Discussion: We have to consider how long it takes to reserve both a facility and a caller. Many facilities and callers must have at least three years notice to commit to a date. We need to be able to give our Summer Festival hosts the appropriate time to reserve these. We have a Council that has stepped up to put a Summer Festival on and because of the 2 year voting guide lines, we could not approve them as they were bidding three years in advance for the 2009 Festival. We want to encourage any and all councils to step forward and bid for the Summer Festival and give them time to make their arrangements. We don't want councils to lose their chance to hold a festival because the facilities couldn't wait for them to get a decision from the Federation.
  2. Motion (John Guches): I am giving previous notice that I will make a motion to amend the bylaws at the November meeting. I will move to amend Article 6 by striking the phase "A State Meeting shall be held during each Summer and Winter Festival plus three (3) other meetings" and replacing it with "A state meeting shall be held each Winter Festival plus two (2) other meetings".

DELEGATE REPORTS:

Emerald Empire Council, Ilana Widders (Dennis Marsh)2 Minutes
 
Interstate Highlanders Council, Steve (Valerie) Murphy2 Minutes
 
Lincoln-Tillamook Council, LaVonne Bussey (Al)2 Minutes
 
Mid-Willamette Area Council, Nita Minton2 Minutes
 
Portland Area Council, Al Wolf (Gail Domine)2 Minutes
 
Rogue Sis-Q Council, John Guches (Glory)2 Minutes
 
South Coast Council, Coleeta Quigley (Chuck)2 Minutes
 
Sunset Empire Council, Dale Worthington (Kathy)2 Minutes
 
Tualatin Valley Council, Pat Young (Ted)2 Minutes
 
Umpqua Area Council, Darlene Sconce2 Minutes
 
Blue Mountain Council, David Stutzman (Sharon)2 Minutes
 
Central Oregon Council, Carol Bro (Ben Oakes)2 Minutes
 
Eastern Oregon Council, Lorene Griffith (George)2 Minutes
 

ACTIVE GOODWILL AMBASSSADORS

Al and Fran Westphal2 Minutes
 
Harold and Barbara Kleve2 Minutes
 
Lee and Barbi Ashwill2 Minutes
 
Don & Lonna Bramhall2 Minutes
 
New Goodwill Ambassadors TBA...2 Minutes

GOOD OF THE ORDER: