STATE MEETING--AGENDA

OREGON FEDERATION OF SQUARE AND ROUND DANCE CLUBS

HOSTED BY: EMERALD EMPIRE COUNCIL
Holiday Inn Express -- Oregon Room
ALBANY, OREGON

SUNDAY, JANUARY 28, 2007 9:30 A.M. General Meeting
 
CALL TO ORDERActing President, Jim Rogers (Kay)
ROLL CALLRecording Secretary, Virginia Myers (Ed)
INVOCATIONImmediate Past President, Dennis Marsh (Ilana Widders)
FLAG SALUTE1st Vice President, Jim Rogers (Kay)
MINUTESRecording Secretary, Virginia Myers (Ed)

OFFICERS REPORTS: "THIS MEETING IS BEING RECORDED"

President's Report, Jim Rogers (Kay)2 Minutes
 
1st Vice President, TBA2 Minutes
   07 Mid-Winter Festival, Dan Allen (Ginger)2 Minutes
   07 Summer Festival, Gary Clark (Joyce)2 Minutes
   08 Mid-Winter Festival, Leonard Snodgrass (Marcia)2 Minutes
   08 Summer Festival, Bill Tipton (Barbara)2 Minutes
   08 Summer Festival, Bill Tipton (Barbara)2 Minutes
   OR Federation News, Vivian Fairburn3 Minutes
   POOF Meeting Report, TBA2 Minutes
 
2nd Vice President, Marilyn Schmit (Ron)2 Minutes
 
Recording Secretary, Virginia Myers (Ed)2 Minutes
 
Corresponding Secretary, Glory Guches (John)2 Minutes
 
Treasurer, Bill Rooper (Annadale)2 Minutes
 
Membership, Coleeta Quigley (Chuck)2 Minutes
   Insurance, Kay Rogers (Jim)4 Minutes
 
Past President, Dennis Marsh (Ilana Widders)2 Minutes
 
Parliamentarian, Tim Roberts (Kathy)2 Minutes
 
Publicity/State Reporter, Bob Bosch (Carolyn)4 Minutes
 
Financial Advisor, Mike Odell (Shirley)2 Minutes
 
Education Advisor, Ronnie Wiser2 Minutes
 
Historian, Patty Reese2 Minutes

COMMITTEE REPORTS:

BMI/ASCAP, Ralph Lambert (Linda)2 Minutes
 
Youth Activities Coordinator, Kathy Roberts (Tim)2 Minutes
 
ORDTA, Dennis Smith (Elaine)2 Minutes
 
Round Dance Screening, Barbara Schaumburg (Larry)2 Minutes
 
Caller Advisor, Leonard Snodgrass (Marcia)2 Minutes
 
Showcase of Ideas, Ron & Marilyn Schmit2 Minutes
 
USDA Report, Kay Rogers (Jim)2 Minutes
 
State Fair Coordinator, Neta Minten (Ron)2 Minutes
 
State Trailers, Jim Kinkaid (Avis)2 Minutes
 
Delegate Meeting Report (No meeting)3 Minutes

OLD BUSINESS:

  1. Motion (John Guches): I move that the Oregon Federation of Square and Round Dance Club Bylaws Article Six be changed to read: "A state meeting shall be held each Winter Festival and in May and September" from the present statement, "A State Meeting shall be held during each Summer and Winter Festival plus three (3) other meetings."

    Discussion:

    1. The goal of this motion is to bring the Oregon Federation into the 21st Century in the way that we do business and how we support the dancers of the Federation.
    2. The majority of the Federations business is conducted at these three meetings, (January, May and September). Over the past 5 years, the majority of motions at the Summer Festival and November meetings that needed voting on were motions that were tabled at the previous meeting, and the motions that were new were basic house keeping motions that did not need input from the councils.
    3. At both the summer and Nov. meeting, the only significant thing that is dealt with are turning in of required paperwork from the councils, (Summer, State directory and When and Where, November, club insurance forms and payments). This paperwork could be mailed in, and if all of the paperwork could be placed on the Federation web site in a writeable PDF format the paperwork could be transmitted via the Federation web site, and the only thing that would require postage would be the payment.
    4. This would also allow the incoming President to be able to save money on their budget due to the fact postage is a lot lower than the mileage and hotel reimbursements. The monies can be put into programs to help the councils and the states dancers. Our proposed Sept 05 to Aug 06 budget was $3,000.00 for mileage and $1,200.00 for motel reimbursements. We used $3,408.75 for mileage and $1,100.00 for motel reimbursements.

15 MINUTE BREAK

NEW BUSINESS:

DELEGATE REPORTS:

Emerald Empire Council, Ilana Widders (Dennis Marsh)2 Minutes
 
Interstate Highlanders Council, Steve (Valerie) Murphy2 Minutes
 
Lincoln-Tillamook Council, LaVonne Bussey (Al)2 Minutes
 
Mid-Willamette Area Council, Neta Minten (Ron)2 Minutes
 
Portland Area Council, Al Wolf (Gail Domine)2 Minutes
 
Rogue Sis-Q Council, John Guches (Glory)2 Minutes
 
South Coast Council, Coleeta Quigley (Chuck)2 Minutes
 
Sunset Empire Council, Dale Worthington (Kathy)2 Minutes
 
Tualatin Valley Council, Pat Young (Ted)2 Minutes
 
Umpqua Area Council, Darlene Sconce2 Minutes
 
Blue Mountain Council, David Stutzman (Sharon)2 Minutes
 
Central Oregon Council, Carol Bro (Ben Oakes)2 Minutes
 
Eastern Oregon Council, Lorene Griffith (George)2 Minutes
 

ACTIVE GOODWILL AMBASSSADORS

Al and Fran Westphal2 Minutes
 
Harold and Barbara Kleve2 Minutes
 
Lee and Barbi Ashwill2 Minutes
 
Don & Lonna Bramhall2 Minutes
 
Genevieve Churchull2 Minutes

GOOD OF THE ORDER: