STATE MEETING--AGENDA

OREGON FEDERATION OF SQUARE AND ROUND DANCE CLUBS

HOSTED BY: PORTLAND AREA COUNCIL
Civic Auditorium
THE DALLES, OREGON

SUNDAY, SEPTEMBER 28, 2008 9:00 A.M. General Meeting
 
CALL TO ORDERPresident, Marilyn Schmit (Ron)
ROLL CALLRecording Secretary, Annadale Rooper (Bill)
INVOCATIONImmediate Past President, Jim Rogers (Kay)
FLAG SALUTE1st Vice President, John Guches (Glory)
MINUTESRecording Secretary, Annadale Rooper (Bill)

OFFICERS REPORTS: "THIS MEETING IS BEING RECORDED"

President's Report, Marilyn Schmit (Ron)2 Minutes
 
 
1st Vice President, John Guches (Glory)2 Minutes
 
 
   08 Summer Festival, Bill Tipton (Barbara)2 Minutes
 
 
   09 Mid-Winter Festival, John Rawitzer (Kathy)2 Minutes
 
 
   09 Summer Festival, Joanne Bean/Cynthia Weber2 Minutes
 
 
   10 Mid-Winter Festival, Sandy Eddings (Chuck)2 Minutes
 
 
   OR Federation News, Vivian Fairburn3 Minutes
 
 
 
2nd Vice President, Dar Sconce2 Minutes
 
 
Recording Secretary, Annadale Rooper (Bill)2 Minutes
 
 
Corresponding Secretary, Glory Guches (John)2 Minutes
 
 
Treasurer, Bill Rooper (Annadale)2 Minutes
 
 
Membership, Coleeta Quigley (Chuck)2 Minutes
 
   Insurance, Kay Rogers (Jim)4 Minutes
 
 
Past President, Jim Rogers (Kay)2 Minutes
 
 
Parliamentarian, Tim Roberts (Kathy)2 Minutes
 
 
Publicity/State Reporter, Larry Reetz (Carol)4 Minutes
 
 
Financial Advisor, Bill Reid (Neva)2 Minutes
 
 
Education Advisor, Larry Reetz (Carol)2 Minutes
 
 
Historian, Patty Reese2 Minutes
 

COMMITTEE REPORTS:

BMI/ASCAP, Ralph Lambert2 Minutes
 
 
Youth Activities Coordinator, Kathy Roberts (Tim)2 Minutes
 
 
ORDTA, Dennis Smith (Elaine)2 Minutes
 
 
Round Dance Screening, Barbara Schaumburg (Larry)2 Minutes
 
 
Caller Advisor, Leonard Snodgrass (Marcia)2 Minutes
 
 
Showcase of Ideas, Marilyn Schmit (Ron)2 Minutes
 
 
USDA Report, Kay Rogers (Jim)2 Minutes
 
 
State Fair Coordinator, Tony Haskins2 Minutes
 
 
 
Delegate Meeting Report, Al Wolf (Gail Domine)3 Minutes
 

OLD BUSINESS:

  1. (Motion tabled in July)
    Second Reading of changes to Practices and Procedures Article 1, Section 4 Treasurer. The Treasurer shall have oversight responsibility of all collection and disbursement of funds of the Federation, and shall have custodial responsibility of all funds of the Federation. With State Executive Board approval, these responsibilities can be delegated; however ultimate responsibility lies with the Treasurer. Disbursement of funds will only take place when properly approved by the 1st Vice President or the President. The Treasurer shall keep an itemized account of receipts and expenditures and shall perform all other duties devolving upon the Office of Treasurer.
  2. (Motion postponed from July)
    MOTION -- ?
    Madame President, I move that the Federation allocate $500 to retain the services of a tax attorney or tax accountant who specializes in tax-exempt organizations, to help us update the P&P sections on IRS requirements for clubs and councils.
    Discussion -- The current section on IRS requirements in the Financial Advisor section was written in the mid 1980's shortly after the Federation dealt with an IRS threat to revoke our tax-exempt status. Many of the regulations have changed since then, but we can't get a clear picture on exactly what has changed and what still needs to be tackled. The recent flurry of activity regarding the Form 990-N "e-postcards" have again raised questions about what our clubs really need to do to maintain tax-exempt status. $500 would get us 2 or 3 hours of time, assuming we can brief him/her in advance. I imagine that at least the President, Treasurer, and Financial Advisor would want to be in on the meeting. We would rely on the Treasurer and Financial Advisor for help in finding an appropriate resource.
  3. (Motion postponed from July)
    MOTION -- Coleeta Quigly
    Madame President, I move that we go to the 11-month subscription to the OFN in lieu of 12 months effective January, 2009.
  4.  

15 MINUTE BREAK

Installation of New Officers

NEW BUSINESS:

  1.  

DELEGATE REPORTS:

Portland Area Council, Al Wolf (Gail Domine)2 Minutes
 
 
 
Rogue Sis-Q Council, Marlene Richardson2 Minutes
 
 
 
South Coast Council, Chuck Quigley (Coleeta)2 Minutes
 
 
 
Sunset Empire Council, Kathy Worthington (Dale)2 Minutes
 
 
 
Tualatin Valley Council, Mike Duyck (Sally)2 Minutes
 
 
 
Umpqua Area Council, Karen Graves (Ray)2 Minutes
 
 
 
Blue Mountains Council, David Stutzman (Sharon)2 Minutes
 
 
 
Central Oregon Council, Carol Bro2 Minutes
 
 
 
Eastern Oregon Council, Lloyd McNary (Shirley)2 Minutes
 
 
 
Emerald Empire Council, Dennis Marsh (Ilana Widders)2 Minutes
 
 
 
Interstate Highlanders Council, Steve Murphy (Valerie)2 Minutes
 
 
 
Lincoln-Tillamook Council, Wally Brunelle (Sandi)2 Minutes
 
 
 
Mid-Willamette Area Council, Curt Lundine (Cheryl)2 Minutes
 
 
 

ACTIVE GOODWILL AMBASSSADORS

Lee and Barbi Ashwill2 Minutes
 
 
Don & Lonna Bramhall2 Minutes
 
 
Genevieve Churchull2 Minutes
 
 
Bill & Annadale Rooper2 Minutes
 
 
I know, they know, and you will find out today2 Minutes
 
 

GOOD OF THE ORDER: