OFSRDC May 2010 Minutes

Appointed Officers: All present except Financial Advisor, Bill Reid; BMI/ASCAP, Ralph Lambert; Youth Activities Coordinator, Lisa Kious; ORDTA, Dennis Smith; Caller Advisor, Les Seeley; OFN Editor, Vivian Fairburn; and 2010 Mid-Winter Festival, Sandy Eddings.

Delegates: All present except Blue Mountains, David Stutzman; Central Oregon, Liz Teitzel (Alternate: Linda Danner); Lincoln-Tillamook, Wally Brunelle; and Umpqua, Frank Schuchard (Alternate: John Hernandez).

Active Goodwill Ambassadors: All present except Don & Lonna Bramhall and Bill & Annadale Rooper.

MINUTES: Dale Worthington: The Minutes were posted on the Website. There was a time during Bill Reid's report that the recorder failed to record. Comments made by Bill Rooper and Vivian Fairburn were not recorded. I emailed Bill and Vivian to try to get their comments. I never received a reply so I published the minutes as they read.

John Guches: I move that the Minutes be accepted as published. Seconded by Floyd Bard.

Lee Ashwill: It has been moved and seconded that the Minutes be approved as published. Motion carried.

OFFICER REPORTS

Genevieve, please accept our condolences for the loss of your sister. You have our heart felt feelings from this Committee.

I want to thank the Rogue Sis-Q Council for a wonderful meal and a great dance last night and for hosting this meeting today. Thank you John and Glory and thank your committee and council. Thank you to all the dancers who worked to make this a great weekend.

I want to thank everybody in here for their cards, letters, emails, and prayers, I sincerely appreciate it.

I am still collecting information from all the Clubs and councils regarding what they do during the year in the way of charitable contributions, volunteering or anything else that they do that are not seen by the general population. I have received input from: Sunset Empire Council; TVC; River City Dancers; B&B's; The Happy Hoppers; the Recycles; Central Oregon Council and the Sets-In-Order. I picked up two more today from MWA and PAC, but I know that there is a whole lot more going on out there. I will extend the time for submission to the July 2010 State Meeting. Following that meeting I will get together with Tony Haskins and we will see what we can put together for a news article. Hopefully if we have enough noteworthy charitable accomplishments, the newspaper will be willing to give us some positive press. I would hope that such a news item would help us to recruit new dancers for the beginning of the September 2010 lessons. If I don't get this information soon, it won't help us with this years recruiting. Let's get the word out. To do that I need your help. If any of you Delegates have contact information for local newspapers, please get that to either Tony or myself and we will try to get some of the smaller media newspapers to print an article also. People need to know what we do and we do a lot. When you start counting it up, those hours, the contributions, it's amazing and I would sure like to get us some positive publicity.

I would like to talk to you for just a moment about the National Convention coming up in Spokane in 2012. The National Executive Committee finally did a very positive thing. They have reduced the price for youth to half the registration price. So on the early registration of $40 youth is $20. On the registration which starts right after their pre-convention, which is $50 youth will be $25 and the at-door registration or late registration $60 and the youth will be $30. So any of you that what to have a great time and dance to the greatest callers in the world be sure and register to go. We are very fortunate in Oregon. As I travel around some of the State, we've got, probably hands down, the best callers and cuers that we have run in to. But when you go to a National Convention you get them from everywhere and it is a great experience. This is probably the closest it is going to be to you for a long time. So, if you have kids, grandkids, register them and get them over to Spokane. Definition of youth is between ages 5 and 17 at time of Convention. Under 5 are free.

Last item I would like to mention is get registered for Summer Festival. Kay's got a bank account sitting there without much money in it and they want her to put some money in it. So get those registrations in. Let's make Pendleton a time to remember. As she told you last night, with Marshall Flippo, if you don't have a good time it is going to be your own fault. And again, we've got our great Oregon callers up there and we are fortunate.

Lee Ashwill: I need to appoint a committee to count the ballots. Linda Putzler, Kathy Roberts and Barbi Ashwill have agreed to do this.

I have received proposed changes to the P&Ps from the BMI/ASCAP Coordinator, Publicity and State Reporter, and 1st Vice President. I was told that the Recording Secretary sent a change to the P&Ps and for some reason I didn't get it. So we will take those changes and do it next meeting. Also, in addition to the P&P changes sent to me there will be proposed changes for the Grant Committee; the Reimbursement, Lodging and Mileage Expense section; and the Elected Officer and Delegate section.

It is past time for the Area Councils to entertain the idea of hosting the 2012 Summer Festival. In fact, it would be best if there were applications for both 2012 and 2013 Summer Festivals. From the last State meeting at Mid-Winter, I asked for each Delegate to address hosting a Summer Festival at their next area meeting. During your Delegate Report, I would like to hear what the results were from your area meeting for hosting a Summer Festival. I know it is going to be hard because 2012 is going to be the National Convention in Spokane and I know that is going to be difficult. We need the areas to look at their ability and come with a proposal for a Summer Festival for 2012 and 2013.

First and foremost we would like to again thank all of the dancers in Oregon, Washington, Idaho, California, Minnesota, and Alaska for attending the 50th Anniversary of Oregon Mid-Winter Festival, all of these dancers made the "Golden Jubilee" the great success it was.

We had a final total of 1369 dancers, which was the biggest ever in Albany. We had nothing but good feedback from the dancers. Everyone seem to like Gary Shoemake our featured caller, Kristine and Bruce Nelson our round dance cuers, and our featured Clogging Instructor Scotty Bilz. Everyone enjoyed the whole weekend. The Cloggers leading in the Grand March was a great asset to the weekend and the dancers seemed to really enjoy the entertainment.

As a Festival we were able to present the Oregon Federation with a check. We also presented the Emerald Empire, as our sponsoring area with the same amount. We are very proud to have been Chairman of the 50th Anniversary of the Mid-Winter Festival. Our committee is the best group of people we have ever worked with. We can't thank them enough for the job they did as a team to make this Festival the greatest ever. We will continue to advise and support all upcoming Mid-Winter Festivals and promote Square Dancing, Round Dancing, and Clogging as long as we are able. Thank everyone again for making this such a great experience for Chuck and myself.

You notice that they had over 1,000 people at Mid-Winter. Summer Festival currently has 190 registered.

The Summer Festival Committee has distributed packets to the Delegates and some officers here today. These are in place of a program booklet, because when you have 190 people registered you don't want to be printing program books. You will notice they are not sealed. That is a dual-purpose plan:

There is so much planned for Summer Festival you won't want to miss it, starting with the free dance on Thursday night. It is my understanding that there are several callers that want to call that night. Then we are going to have an ice cream social afterwards with tickets at $5 each. It is a buffet; make your sundae type ice cream. We are still accepting entertainment offers from you club or group.

Friday dancing from 10am - 10pm, including workshops with Marshall Flippo and round dance workshops with Susan Healea and Ron Woolcock.

Saturday dancing from 10am - 10pm including workshops and sessions with Fiddlegrass Band and The Crew.

Daryl Clendenin and Les Seeley are our caller and cuer coordinator. They are putting on a program that you just wouldn't want to miss. By themselves they are great but they have brought in a lot of wonderful callers to be on our program.

On Sunday the Heavenly Hoedown will be with The Crew and live music with Fiddle Grass Band.

There will be a showcase of rounds, a River City Rider exhibition, and there is a bluegrass band on tap for a terrific after party hosted by PAC for 2011 Summer Festival.

Zola Jones: Thank you Kay. I can follow it up with I can't encourage people enough to come and dance to Marshall Flippo. He is special, he is a type of caller you don't see anywhere you go and there are very few left like him in our Country.

As most of you know we go south in the wintertime for about 2 ½ months in Southern Arizona. We get to Yuma, Arizona, the first week in February. We do attend their special festival and we always take pre-registration for Summer Festival to that one. By the time we get to Tucson it is in March and some dancers have already left. They have a lot of Oregon dancers in Southern Arizona. There are also ones from Washington, Idaho, and Northern California down there. I think it would behoove upcoming Summer Festivals to mail pre-registration forms down to contacts in Yuma who would be Ron and Mary Noble and to Tucson care of Ray and Virginia Walls. I know they would be happy to put these registration forms out because all the dancing down there is caller and cuer run. They have folders with flyers in them that they put out at all of their workshops and their dances and their festivals. If you can find a contact in Mesa, that is another good place to mail out pre-registrations forms by January to these people. I think you would get some response from it.

Lee Ashwill: Zola, did you say that Marshall did not have any when you talked to him?

Zola Jones: Yes, when we were there in March he had not received any. I gave him a bunch of flyers I had. I know if you contacted Ron and Mary Noble in Yuma and Ray and Virginia Walls in Tucson they would be glad to receive flyers from you.

Floyd Bard: Thank you Zola. I can tell you that supporting the Summer Festivals I think is even more important than the Mid-Winter. They are all important. The Mid-Winter is in the same location and we all know when it is and it is always the same weekend. The Summer Festivals have seen some issues we have had to deal with. As a Federation we are going to have to look at the Summer Festivals in the future to find out what solutions we can make to make these successful. It is important not only for the dancers to get together and dance to National callers but it is also a resource for the Federation as well.

We are well on our way. Committee members are getting out on visitations to clubs and council dances promoting the 2011 Mid-Winter. We will be at Summer Festival and look forward to being there. A number of us have our registrations done so we will be there.

One of the things that is a good indicator as to how Mid-Winter is doing is what the pre-registration is like. We have 55 RVs that pre-registered at the 2010 Mid-Winter Festival. If we do above 40-45 we know that we're doing soundly and doing well. There were 78 ribbons purchased at the same time. This helps to provide a good financial base as we move forward.

Some of the things we have been doing are a few years ago they purchased a computer program for Used Clothing. That program has had issues. We found that there is a Tech Support for that program however. It doesn't necessarily solve the problems. We are looking at upgrading it. We also know that the new program is compatible with QuickBooks. QuickBooks is a program we are trying to utilize as our treasurer program. With that interface it will help us to better manage and better support the dancers. One of the other options it provides is that we can provide bar codes in small amounts up to five. Under the current program if you provide bar codes you have to provide a full sheet of bar codes to that one person and they might only use five out of thirty. It is going to provide a smoother interface there.

In recent years we have experienced some issues with our sound quality. Working with Mike Kious and our callers and Roger Putzler, who has been advising a lot and helping with sound, and different individuals that are very familiar with the sound systems, we discovered that we really did not have the proper cables for sound. We are going out and purchasing brand new cables that meet the requirements of the speakers we use. This should improve the sound quality in the halls and give us a better opportunity. One of the other things we discovered is that the cables have been stored in our storage area. This does not help because, what ever the reason is, the cool temperatures that are in there degrade the cables. In the future those cables will be maintained in a home atmosphere between Mid-Winters. That will extend the life of our cables. These are just some of the issues we are trying to do.

One additional thing, this has been batted around for a number of years. We are going to try something this next year. We will have opening ceremonies on Friday evening. On Saturday night immediately after the Showcase of Rounds, we will not have a Grand March. We will have a flag presentation. We will have the short little speeches with the mayor and such. After the Randall Award presentation we will start square dancing. Last year we stood on the floor for 1 hour and 10 minutes from the time people started to line up to when we finally finished. Grand Marches have been a tradition, I am well aware of that. A lot of our people enjoy them and new dancers kind of get a thrill. We are going to try it and see what kind of feedback we get. I may take a hit on it but it is something that we will see what everybody feels like.

The 2011 Summer Festival is in full swing. We have been meeting each month accordingly, to make sure we haven't overlooked anything and all of our ducks are in a row. We have finalized our registration form and it is now ready for printing. We are going to print about 1,000 of them for the Pendleton Summer Festival. So I expect a lot more people there than 190.

We have also finalized our logo for the T-Shirts we are selling for the festival. They will be ready for sale at the 2010 Summer Festival in Pendleton. They are priced at $10.00 each. These are very nice shirts.

Our hand-made quilt is finished. It's very beautiful. Dixie Read from the Checkerboard Squares Dance Club did a wonderful job. Keith Miles also helped with the design and implementation of the Square Dancers on each corner of the quilt and the design in the middle of the quilt. Thanks to both Dixie and Keith for doing this.

Bill and Annadale Rooper are getting our raffle for the Dinner Boat Trip ready. This will be on the Sternwheeler Dinner Boat with a trip up the Columbia.

The raffle tickets for both the Quilt and Dinner Boat will be available at the Registration Table at the 2010 Summer Festival.

Our Festival Ribbons have been ordered and received. I ordered 20 caller ribbons with 20 more for the cuer's and 25 Solo. When I first received them I had 20 callers, 20 cuer, 25 solos, and then 800 more solo. Holy smokes, I though!!! We're going to have a lot of single people!!! Of course, I reordered - showing Triple A their mistake and it was taken care of. Well, ahhh oh you know me - I just had to mess with someone so I called Bill Rooper who is our festival treasurer and told him what had happened and that Triple A wanted another $200.00 for reprinting. Oh Lord, my word, you don't want to hear what he had to say - I let him steam awhile, then I told him I was just kidding. He settled down. I've got to quit that crap before I give him heart failure.

Les Seeley is doing a fine job putting together the Saturday After Hours Party in Pendleton for us. He and Daryl Clendenin will be calling with the Fiddle Grass Band with callers from the floor. Daryl Clendenin will be doing the Friday After Hours Party at Mid-Winter 2011 for us. Thanks to both Les and Daryl.

The Summer Festival Ad has been approved and sent to Kay Rogers for her program book. It has also been sent to Larry Reetz for the 2011 Mid-Winter Directory.

Just mark your calendars for January 27th, 28th, and 29th, 2012. Our feature caller will be Jerry Junck from Mesa, Arizona, and Nebraska. Our feature round dance cuers are Gert-Jan and Suzie Rotscheid from the Netherlands and Georgia. We don't have a clogging instructor yet.

Oops, sorry. I won't be at the meeting and I don't have a report. I am working for the Census Bureau - 7 days a week.

Haven't had a day off in over a month so don't see it letting up until the end of June. It is a struggle to just get the OFN done.

My activities since Mid-Winter have been involved in school and work. I managed to study hard enough to get a 3.3 grade point average and made the Honor Roll for the Winter Term. I have a fairly good chance of doing it again for the Spring Term. Stay tuned.

Work as been on a roller coaster with the prospect of moving the office to Silverton and an hour each way to drive to work. That is now a moot point at least for the upcoming future.

I am involved at many levels from National, State, Council, and Club office in my square dance world. I love all of it and intend to do the best I can in all of my endeavors.

I attended the benefit dance in Bend for the Adaptive Riding Institute and had a good time. It was nice to see friends from Central Oregon that we do not see on a regular basis. They are doing well down there.

I have received several club directory forms and am almost ready to start on getting the directory downloaded and updated for the new season. (Delegates listen to this next sentence please.) I would caution the clubs to remember that the information for special dances that are listed on page 2 of the club information needs to be for the dance year 2010-2011. I have received some that are for the current dance year and some dances that have already happened.

I am attending Roundalab as a delegate from United Square Dancers of America. I am pleased to be attending and representing Oregon as well. I hope to attend seminars that will pertain to square dancing as well and share what I learn at the July meeting.

Next responsibility is to attend the convention in Louisville and showcase the Oregon Federation in the Showcase of Ideas and in our actions on behalf of the Federation. Hope to see some of you there.

I want to thank everyone for submitting your report. Kathy and I are going to be leaving the 2nd of June for the National Convention. We are going the long way around via Texas, Florida, and up to Kentucky. Having the reports before hand cuts down on the amount of time it takes to type up the minute.

Because of the problems I have been having with the tape recorder, I recently purchased a digital recorder. I am using it at this meeting with the tape recorder as backup. Hopefully it will help alleviate some of the problems I have been having with the Minutes.

For the ballots I sent 78 ballots out, 51 were returned before May 1st and none of them came after May 1st.

At the meeting in January 2010 I made the Federation aware that we had run out of cash available to the checking account. We received a repayment of the loan from the 2010 Mid-Winter Festival. Although these funds are not to be used for operating expenses, it provided a buffer. I was able to make it through until late March, when the past treasurer provided an unexpected check for a closed out CD. This was the result of one bank's operation, Columbia River Bank, merging with another, Columbia State Bank. This was a result of the turmoil that has been going on with the banking industry this past year. As a result, the CD that was there we cashed in and withdrew to get it out of the turmoil.

The CD is currently sitting in our funds. We have been researching. Lee Ashwill has been looking at the various banks I have been looking at banks. It is really difficult to find a bank out there that is doing much with a CD for interest right now. There are some that Lee found as low as .035% and others at 1.5%. We are going to make a determination soon and we are going to get those reapplied as CDs possibly doing them short term with the idea that as things progress we can move them in to a little bit longer CDs. Because we did not have a Summer Festival last year I have recommended that we do retain a portion for the needed operation of the Federation in the coming year and obtain some short term CDs for the balance.

The OFN Editor has contacted me and she is updating her QuickBooks. We will be working with Vivian and Bill Reid, our Financial Advisor, as we begin a process of setting up the Oregon Federation News on an amortization process so we can actually look at the financials. When you do a subscription, some of us are doing 1 year, 2 year, 3 years but that should be amortized over the life of the subscription. Some ads have gone in for only 1 month where some may run 2 or 3 months. When and Where is over a 12 month period and we want to set that up where everything is looked at plus it will coincide. She will show exactly what I show when we do our reports. Those are things we are doing.

I have received the check from the profit split from the 2010 Mid-Winter Festival. A second payment for BMI/ASCAP was made. A payment for the Youth Scholarship Fund based on $.50 per dancer in attendance at the Festival was received. All were placed in the account.

I have sent an email out to the Delegates the information on filling out the forms for the Clubs and Councils. I have gotten a lot of phone calls, which I really appreciate, hoping to clarify it. I am still getting 3 copies of the information. Please, send just 1 copy. It automatically goes to the OFN, the 2nd Vice President, and me. Some people are fighting the form on the computer. I don't know why because it is so much easier. Please fill out as soon as possible. It needs to be in by the Summer Festival. I sincerely hope that you don't wait until the last minute to send in the information. Larry has gotten two checks for the yearly dues. Please tell your clubs not to send them to Larry. I need to have them so I can put them down in my books.

I want to thank Tim because I email him all the time and he is very nice. He doesn't say, "You are really dumb", I can read between the lines. However, I do thank him very much.

There are two clubs that want to join this year. The first club Al Wolf is going to discuss.

Al Wolf: The PAC has received an approved admission to the PAC for a new advanced club called Heads to the Center. They currently have 20 members and they dance at the Milwaukie Grange. Not the Community Club but the Grange, which is a small dancehall near downtown Milwaukie. They dance every Thursday. The name of the club is Heads to the Center.

Sylvia Davis: The second club is the Ronde' Vouz. John Guches is going to discuss that.

John Guches: The Ronde' Vouz Club is a new advanced level Round and Square Dance Club. Primarily rounds. They teach 2, 3, 4, 5, and if they get enough interest they are going to be teaching level 6. They have classes twice a month on Friday nights and they have dances twice a month on Friday nights. It has been a long process trying to get this Club processed through with all the paperwork that is needed. Some of the discussions we have had to have is over their paperwork. The Council, at our last Council meeting, by a very narrow margin, voted them in to the Council. The next process is to proceed with a vote from this organization. The Rogue Sis-Q Council is the Council they will be coming in to. It will bring the number of clubs that we have in this Council up to five. Granted the majority of the dancers are members of other clubs within the Council. We have that issue going just about everywhere we are. They do have the required number of members.

Sylvia Davis: I make a motion that we allow Heads to the Center and Ronde' Vouz to join the Federation.

Sylvia Davis: I make a motion that Heads to the Center be allowed to join our Federation. Seconded by Dennis Marsh.

Lee Ashwill: Would you please pass out the paper just to the Delegates and Officers. On this piece of paper all you need to put is Yea or Nay to accept the Heads to the Center in to the Oregon Federation of Square and Round Dance Clubs.

Sylvia Davis: I make a motion that the Ronde' Vouz Square Dance Club be allowed in to the Federation. Seconded by Marilyn Schmit.

Lee Ashwill: The motion to have the Heads to the Center join the Oregon Federation has passed with a vote of 17 to 1.

The Federation has voted Yes on the Ronde' Vouz joining the Federation by a vote of 13 to 6.

Thank you all for the great work on reporting new members. It is wonderful to be getting these new members in.

Remember to give USDA time to process any requests for Additional Insured. In the summer they take longer. We may be on vacation or dancing and the USDA Insurance person also travels and goes to the meetings. So remember to allow extra time.

Sylvia Davis: I have gotten a whole bunch of forms already through the email and I really appreciate it. I do ask that you have them in by the Summer Festival. I do appreciate it for those who have sent it very promptly.

My kitchen help has not showed up yet this morning. I guess they decided they were going to sleep in. Last night for your cooking pleasure we had Bill Robson and Steve Spleen that did the cooking of the chicken for you. Bill's wife Maggie and our 2nd Vice President, Tom, and his wife helped in the kitchen. This group of officers from the Charlie Brown Club stepped forward and made last night a very big success for us. I want to make sure that the Federation is well aware of that. I didn't put that in my report Dale but if you can see that it get in there I would appreciate it. I will make sure they get a copy of it too.

The weather was warm and sunny in Bend in April making it an excellent day to dance with Jasmo.

We had a good turn out with over 80 people enjoying themselves with the calling of Bob Ewing and the cueing of Dave Cooper. Don Bramhall kept everything moving as our MC. Lonna and her group provided excellent help in the kitchen. Setting up, serving refreshments from all the wonderful snacks everyone brought and the cleanup after the dance. Glory and I thank you for all your help.

Dancing with Jasmo is always fun and an adventure. Two squares were formed up to dance with Jasmo.

A check for the donations will be given to the Adaptive Riding Institute. For the officers and the Central Oregon Council that stepped to the plate and helped on this endeavor I want to send a real big sincere thank you. Glory and I would also like to thank each and every one, club or council, who made a donation to this worthy cause because without their help we probably would not have done as well as we did.

Although there have been significant changes in the P&Ps approved at the last two meetings, a decision was made to hold off on distributing updates until the committee finished its changes. We expect to do a full reprint of the P&Ps in September. This will actually end up being cheaper than doing updates piecemeal.

Good morning everyone. A lot has happened over the last few months. I could probably write a book - but I'll stick with a chapter. The Portland Area Council was visited by Janet and Roy Bellcoff, Assistant General Chairman of the 61st National Square Dance Convention. They in turn introduced Scott and Kathy Donmoyer, Assistant Chairman, Social and Special Events and Cal and Colleen Sawyer, Assistant Chairman, Business and Bill Lundin for sound from the Buzzin' Bee's.

Janet presented a power point presentation describing the facilities and the potential way they will be used at the 2012 National Convention in Spokane, Washington.

The Oak Grove Community Center raised revenue from the "Oh Henry" show that was donated. Thank you Eric Foxman for donating your performance and time. It was very funny. The River City Dancers will be using the same show to raise money for their club's upkeep and maintenance.

Updates for both the 2010 Summer Festival and the 2011 Mid-Winter Festival, has been submitted to the Square Dance National Directory.

There have been fundraisers all over to help defray the cost of travel expenses and entry fees for the Pacific Northwest Teen Square Dance Festival to be held in Langley, British Columbia, Canada, on April 30th and May 1st.

I attended the PAC's Benefit Dance on April 30th for Jim Steele and his family. There were approximately 100 dancers kicking up their heels and having a good time. There were lots of door prizes and Tom Gay gave away free admission to the Memorial Day Weekend Dance. They also had split the pot. The Oak Grove Community Center donated the Hall for this and Mike Kious and Tami Helms gave their time in preparing and doing the dance. The Checkerboard Squares did the refreshments with all proceeds going to the Benefit Fund. A check was written to Chuck and Sandy Eddings for Jim Steele. Other callers participating were: George Hermann, Daryl Clendenin, Chuck Garner, Mark Wheeler, Terry Halley, David Trout, and of course Michael Kious. Tami Helms cued with help from Patty Hermann, Daryl Clendenin and David Trout. Hats off to all you with a great big thanks a lot.

Verna France and myself drove to Bend to take in the Adaptive Riding Institute (H.O.R.S.E.S.) Benefit Dance on April 11, 2010. We had a great time and saw a lot of friends and even raised some money.

Don't forget to sign up for 2010 Summer Festival (and Go). Kay and Jim Rogers with Pat and Ted Young have put a lot of work into this. There will be a lot of great callers and cuers and the Fiddle Grass Band. Don't forget Saturday Night After Hours Party. It's going to be great.

I have been working to get the State Fair ready to go. There is a report coming.

I will be pulling the Square Dance Trailer's in several parades this year. Some are listed as follows:

June 5th	Star Light Parade	Portland, OR, River City Dancers on the lead trailer with Squaws & Paws, Chaps & Petticoats, and another club on the second trailer.
June 20th	Portland Gay Pride	Portland, OR, Rose City Ramblers
June 26th	Tillamook Parade	Tillamook, OR, Dairy Days Parade
July 3rd	4th of July Parade	Hillsboro, OR, TVC
July 8th	Sandy Parade	Sandy, OR, Country Cut-Ups
July 24th	Garibaldi Days	Garibaldi, OR, Coast Swingers (I think that has been cancelled.)
Sept 25th	Teddy Bear Parade	Gresham, OR

I am doing all this with the square dance trailer to get public's view of square dancing so we can get more people to sign up for the clubs and join in this great entertainment.

I will again be working with Mary Fulton (Jerome) from the Happy Hoppers out of Vancouver, Washington, regarding the Health Fair (Providence Bridge Pedal Run). The booths for the vendors will be set up on August 7th. We will have Square Dance Demo's and will be handing out flyers about upcoming lessons of the clubs within the area. We will also have a DVD for show and tell. The Bridge Walk is on Sunday, August 8th. This is a great venue with thousands of people walking around. We had a great turnout last year with a lot of fun. Many Granges and Community Centers received AED defibrillators because of this event.

Lessons are coming up in the fall for many of the councils and clubs. Let's be ready to make this another great year for square dancing.

Lee Ashwill: He has been working on the non-profit status. He did send an email explaining some of the things he is checking in to. Hopefully we will get a response to that before this administration goes out of office.

National Square Dance week will be September 12th through September 18th. The Governor is sending us a proclamation to this effect. We will Square Dance at the Oregon State Capitol front steps on Saturday, September 18th from 2-4 pm. We would like as many dancers as possible to attend this function at the State Capitol. Leonard Snodgrass has agreed to do the calling for this and if any other callers would like to help him out we would appreciate that.

Area Councils that cannot make it to Salem are asked to do something on that Saturday at the same time and following the event send a report to me for follow-up as to what your Council did to celebrate National Square Dance Week and how many dancers participated in this event.

Raymond and I would also like to thank all those who prepared such good food for the dinner last night and to the Rogue Sis-Q Council for hosting the dance, fun dance, and out meeting today.

In April we returned to Eugene from our annual motor-home trip of over 2 months in the 'warm' sun of Southern Arizona, where we distributed pre-registration flyers for Oregon Summer Festival in Pendleton and the 2012 National Convention in Spokane, Washington. Our usual enjoyable trip, but it's always good to get home to 'green' Oregon!

At Mid-Winter Festival there were Histories of 19 clubs and one council turned in at the Historian Display Table - that is a great start, but we still need the histories of the majority of our clubs and councils, as follows:

Blue Mountain Council (need Council history also)

Elkhorn Swingers

LaGrande Star Promenaders

Muddy Frogs

Central Oregon Council (need Council history also)

Bachelor Beauts

Red Rock Squares

Sagebrush Shufflers

Sundown Rounds

Swinging Mountaineers

Eastern Oregon Council (need Council history also)

Ione Grand Squares

Interstate Highlanders Council (need Council history also)

Klamath Country Squares

Lincoln-Tillamook Council (need Council history also)

Sea Twirlers

Mid-Willamette Council (need Council history also)

Capital Callers & Cuers Association

Cherry city Cloggers

Englewood Twirlers

Lebanon Square Circles

Re-Vu-N-Q

Rounds Are Us

Salem Swingin' Stars

Silver City Squares

Timber Twirlers

Willamette Squares

Portland Area Council (need Council history also)

Canby Cloverleafs

Chaps & Petticoats

Country Capers

Country Cut-ups

Happy Rock'rs

Northwest Callers Association

Recycles

River City Dancers

Tumbleweeds

Rogue Sis-Q Council (need Council history also)

Charlie Brown Squares

Circle-N-Square

Lantz's Dancers

South Coast Council (need Council history also)

Jefferson State Squares

Saints-N-Aints

Sets In Order

Sunset Empire Council (need Council history also)

Hayshakers

Tualatin Valley Council (need Council history also)

Coast Swingers

Fireballs

Hoedowners

Mix-N-Mingle

R-Squares-D

Tri Squares

Valley Squares

Umpqua Council (need Council history also)

Boots & Calicos

Dancing Friends

Pioneers & Petticoats

Timber 8's

Oregon Round Dance Teachers Association

Today I have given each delegate here a list of needed histories from their area. Today I have also received four club histories that I didn't already have and I thank those for them.

So we're again asking all of you Delegates to go back to your areas and encourage your clubs and council to please get their histories to us. They can mail them to us at: 4055 Royal Ave., Space #96, Eugene, OR, 97402

Or bring them to the Summer Festival and leave them at the Historian Display Table.

We have also submitted an article for the June issue of the OFN asking for these needed clubs and council's histories; and we thank everyone for their help on this project.

In conclusion we are looking forward to a 'fun' weekend on Summer Festival and we'll see all of you there in July.

Lee Ashwill: Thank you Zola. I want to say right up front thank you and Ray for taking this project on. Without your dedication to that our history was gone. You guys have done a super job and I certainly appreciate it.

Marilyn Schmit: In my time at my computer every now and then I go through the East Oregonian Newspaper and one day there is this mug looking at me and it is George Griffith. So I have a newspaper article from the East Oregonian about George Griffith and Remembering the Heroes of Iwo Jima. Then last Friday the Statesman Journal did a news article on the Adaptive Riding Institute. I have both of those if you want to look at them you can. I am going to give them to Zola as the Historian.

Zola Jones: This also brings up the same thing, if you have any good newspaper articles regarding long time dancer in your area or council or whatever, those things go into the history records too.

COMMITTEE REPORTS

The Mid-Winter Festival BMI/ASCAP items have all been completed. For ASCAP, their form has been completed and submitted along with the required payment. For BMI, the payment has been forwarded to the State Federation Treasurer for deposit.

I have provided a memorandum to the Chairs of the 2010 Summer Festival regarding the process for their BMI and ASCAP payments.

I have recently moved, so make sure you all update your directories. My new address is: 3301 SE Riviere Dr., Milwaukie, OR 97267.

I also have not received any scholarship applications so delegates, please urge your councils and clubs to have any youth apply. Thanks and everyone have a great weekend. I am sorry I was unable to attend.

Lee Ashwill: Speaking of the scholarships, Alyssa Sawyer from Washington did get the USDA Scholarship and she was a pretty excited young lady.

The criteria for selecting cuers for Mid-Winter was discussed. Correspondence from the current Mid-Winter Chairman concerning this was presented.

During the education portion of the meeting, Dennis Smith took the members on a guided tour of the ORDTA website (http://ordta.org/). Everyone is invited to visit the website.

ORDTA's fall meeting will be held on Saturday, October 2, at 10am at the Emerald Square and Round Dance Center in Springfield.

June 2010
"Bop To The Music"
Choreo: Jan & Charlie Bitter
Chosen by: Emerald Empire

July 2010
"Once In A Blue Moon"
Choreo: Nancy & Dewayne Baldwin
Chosen by: Interstate Highlanders

August 2010
"All My Ex's Live In Texas"
Choreo: Don & Linda Hichman
Chosen by: Lincoln/Tillamook

Certificates were mailed to all the choreographers with a Thank You for their contribution to round dancing.

All round dances can be ordered from Palomino, downloaded from iTunes, Wal-Mart, or cuer's favorite place.

If anyone has an idea for Round of the Month dance that might be good, please forward the information to me. I'm always looking for new music.

Cuers have been notified of the rounds that are current. Anyone who is not on the email mailing list for the Round of the Month and would like to be, please email me or call. Barbarale.Schaumburg@gmail.com 503-246-3528.

I have had a few of the newer callers tell me they read our Caller's Corner articles regularly and find them useful. Also, I have had a couple of club members from clubs other than the ones for which I call say the same thing. Some of our club members say they find them useful as reminders of things they may have forgotten or overlooked.

All clubs and callers should be aware that between Daryl Clendenin and me, we are trying to be sure that the 2010 Summer Festival calling is very worthwhile for all the dancers while at the same time giving just about every caller a chance to call.

A subject that I have been discussing and will be pursuing is the non-federated dancers and non-federated caller run clubs. To date I have found more emotion than fact in the discussions and I feel it would be good to sort this out with some fact finding and even possibly some decision making as to what approach might be appropriate from the Federation's standpoint if in fact an "approach" is appropriate. I will report on this at the next reporting.

We're starting to see clubs submit their 2010-2011-membership information online. If clubs run in to trouble with that be sure to contact me. We want this to be as painless as possible. That is the whole point. We are asking people to do it themselves and because of that we want it to be simple. So let me know if there are any troubles.

To all square dance clubs: I have been in contact with Eric Marcuse, Entertainment Director for the State Fair. The following is slotted times, dates and area to dance when the time comes.

Remember: The times for these events are not set in stone and may be changed by the Fair Entertainment Board at any time.

Center Stage … This time slot has been requested by the TVC's Eager Beavers and Hoedowners

Spirit of Oregon … This time slot has been requested by the Mid-Willamette Dancers

Center Stage … This time slot has been requested by the Bachelor 'N' Bachelorettes

Any clubs interested in dancing at the State Fair should contact me, or any of these other people, as soon as possible. You will need to give them your name because that is required in order to get through the gate

Please phone of email me with your request. My email is ynot50@netzero.net and my phone number is 503-674-0204.

We had no motions to review for the meeting. There are two new clubs being presented by Membership Chairman, Sylvia Davis. The Ronde' Vouz Club questions were answered by myself; the other club was mentioned by the delegate.

Barbara Tipton asked the delegates to remember National Square Dance Week, September 12 - 18, 2010. September 18, 2010 Square Dancers will dance in the State Capitol Rotunda from 2 to 4pm. Leonard Snodgrass will be one of two callers. They are looking for a second caller to give Leonard a break. One caller has been suggested, Bob Ewing. Barbara also asked the clubs and councils to list what activities they would be doing in recognition of National Square dance Week.

A question was brought up about the State funding Square Dancing Advisements. Could the State please help out with the cost of advertising to hopefully bring in more new recruits for square dancing?

A request for an Education Committee to train on subjects from: How to be a Delegate, Officer of a Club or State level, how to get and retain square dancers, Square Dance Computer Classes were some of the requests. It was suggested these classes could be held at Mid-Winter and Summer Festivals. Or is it possible to go to clubs or councils to do some of these education classes?

Another concern brought up at the meeting is the OFN magazine. The inside page listing officers, council editors and other important information for the square dancers. The fact that the delegates are not listed was raised. It was felt that if someone wished to contact their council delegate or another council delegate how could this be done if the delegates were not listed.

UNFINISHED BUSINESS

John Guches: Earlier during my report I mentioned a group of people that stepped in and made this weekend happen for everybody. Today we have in the kitchen, right now, the Co-Presidents of the Charlie Brown Squares Bill and Maggie Robson.

RECESS

NEW BUSINESS

Lee Ashwill: Well we have our election results and I want to thank everybody who filled out a nomination form and ran for an office. Hopefully you will do it again next year because I am going to be looking for nominees.

Your Board membership next year will be ran by a very capable Mr. Floyd Bard. The results of the vote, and it is something that Tim doesn't remember ever happening and I certainly do not remember it ever happening, we had a tie. In the Practices and Procedures it says when there is a tie the President, the 1st Vice President, and the immediate Past President will each vote to break that tie. I think it is great that we have that much competition in our activity.

Corresponding Secretary	Cheryl Lundine
Recording Secretary	Dale Worthington
Membership	Sylvia Davis
2nd Vice President	Barbara Tipton
1st Vice President	Ray Jones

I want to thank you three ladies for counting the ballots. We appreciate it very much and I would like to entertain a motion to destroy the ballots.

Dennis Marsh: I make the motion that we destroy the ballots. Seconded by Larry Reetz. Motion carried.

Floyd Bard: I received about a week ago a request from Charles Garner who dances with the Bachelor 'N' Bachelorettes in the Portland Area. Some of you may have heard him call as a guest caller at some of the dances. He has been practicing for the last 14 months. He has attended one of Daryl Clendenin clinics during the winter of 2009. He is not only being mentored by Daryl Clendenin, but also by Les Seeley and Jim Hattrick. I understand that he is doing a really good job. Well, Daryl comes in and puts on a Callers College at Cle Elum, Washington, from July 4th through July 8th. Chuck would like to go to that. He has already received a scholarship from Caller Lab. He is going to put on a Donation Dance on June 13th at the Abernathy Grange in Oregon City to make some money to help pay for himself to go. He is doing what I consider the right thing. He is trying to afford it. He and his significant other is taking time off of work to do this and already have this approved. He is going to go.

I know that in the past we have given out funds to callers through the caller grant program that Lee kind of got started about a year ago. We have given this fund out to two other dancers.

I would like to make a motion that the Federation approves a caller grant of $380.00 to send Chuck Garner to Daryl Clendenin's Caller College. Seconded by Sylvia Davis. Motion carried.

Floyd Bard: I have an item that is related to this and this has to do with the new callers and new cuers that are coming in to our great event and aren't really associated with a Federated club. We talked about this in the past about having them included in our Directory as callers and cuers. They probably belong to Federated clubs, they are certified, if they have gone through the training they are certified callers, and adding them to the Directory so our clubs know who they are and they can contact easily. One of the things these new callers and cuers need is the experience. For the clubs to get them in their hall, on their stage and doing the work, granted they could put their information in the OFN. I think the OFN serves a different group than those who packs these Directories with us everywhere we go. I would like to see our crew that does the Directory, the 2nd Vice President and Membership Chairman, to add these new callers and new cuers in to the Directory.

John Guches: I understand that we do need new callers. We always need new callers. The question I have is, in some of the clubs that are out there the callers from the different local areas, in this case our council, we give them an honorary membership in the club is what we do. They don't pay dues, a lot of times they don't even pay to come to the dance because that is one of our policies. How would this affect those individuals that don't pay dues to a Federated club?

Floyd Bard: I move that new callers and cuers who are certified and are members of a Federated club be included in the Directory in a special section. Seconded by Sylvia Davis. Discussion followed. Motion carried.

DELEGATE REPORTS

The Interstate Highlanders Council members and friends had a great time at our May Day Dance. Bob Ewing called a delightful fun filled dance. The May Pole brought back childhood memories, and weaving the ring with those long ribbons caused lots of laughter. Some members plan to travel to festival around Oregon and to help with new dancer recruitment in our area.

The Klamath Country Squares held a New Dancer Graduation party on May 20th. They will be dark for the June 19th party night. Instead, it was decided to make a visitation to the Circle-N-Square Club in Yreka, California, for their Gold Diggers Dance. The July 17th party night will also be dark to support Summer Festival. They have new dancer recruitment/demos planned during the summer months.

Lee Ashwill: CeCe I would like to thank you and Sarge for the number of dancers here from Klamath Falls last night. I think that was absolutely amazing. CeCe and Sarge pumped their dancers down there about this being the closest meeting they were going to be able to get to in a long time. Had no idea as to how many were coming and they had a great attendance last night. Thank you very much.

CeCe Glidewell: Thank you. They really surprised us too, especially when our club caller showed up.

Both clubs in the area are traveling clubs and will be hosting birthday dances this summer at the Gleneden Community Hall in beautiful downtown Gleneden Beach. The Toledo 49rs will be celebrating their 61st Birthday Bash on June 13 from 2 to 5 with K.C. Curtis calling and Christina Corelli cuing. The Sea Twirlers will be 14 years old and will hold their birthday dance on September 12 also from 2 to 5. George Hermann will call and his lovely wife, Patty, will cue. We invite you to have fun in the sun at the beach.

The 49rs shared an evening with the Corvallis Squares when they came down to the beach for their annual beach trip. Some member couples have been visiting other clubs for their dancing fun. Member couples of the Sea Twirlers also have visited other clubs this spring.

My wife is involved in the middle of a church function trying to represent five different countries food and she ended up doing all the cooking. So she let me come down here by myself.

January started out great with a very successful Mid-Winter Festival. Fun was had by everyone I talked to. It was a real help working on the Mid-Winter Committee and having a room right next to the hall. Not having snow this year was a real blessing!

For January, Mid Willamette Area started very slow. It was reported to all the clubs that the State Historian needed a history of all the clubs in MWA. Clubs were reminded that as elections of new officers in the individual clubs occurred, names need to be updated with Sylvia Davis at State. MWA President, Barbara Tipton had turned in a request for MWA clubs to dance at the State Fair this fall.

We started selection of new Officers for Mid Willamette Council. This is going to be a real test for us. We replaced virtually every member of our officers. We've got some new ones that haven't been there for 10 or 15 years, like our Secretary. So we are going to have a real new experience out of that. Everyone was reminded to get their Summer Festival Ribbons to help out operating funds. Many clubs reported graduating new dancers prior to Mid-Winter Festival and were making plans to start new classes. There were four Birthday dances celebrated in January.

For February, a motion was made to eliminate the position of area reporter, as the State Federation Constitution does not have a position for area reporter. As this is in the MWA Constitution, we will have to read the motion 3 times and then vote on it.

Vice President announced that he had nominations for all of the positions for MWA Council. Vivian Fairburn announced an increase in the subscription to the OFN starting in October. She also requested that MWA sponsor a Subscription Dance sometime this year. Council voted on the 5th Saturday in July with Free three months subscription as Door Prizes. It was suggested that MWA give out three door prizes at the dance.

MWA made a contribution to worthy teen/teens from Canby that are attending the Pacific Northwest Teen Square Dance Festival to be held in Canada later this year. This would cover their ID Cards required to get back into the U.S.

March meeting of Mid Willamette Area Council was kicked off by a visit from the 61st National Convention Committee in Spokane, Washington, for 2012. We listened to a great description of the building facilities. It will be a great place to dance.

Mid Willamette Area President, Barbara Tipton presented four New Dancers with Ambassador Bars for attending 80% of the new dancers dances in our Council.

Capital Callers & Cuers Association hosted a Salem Square Dance Center Benefit Dance on March 21st.

Council's New Dancers Dance was held with a modest turnout of New Dancers. Only 5 of the 75 attendees were new dancers.

Mid Willamette only celebrated three Birthday Dances this month, but the independence Wagon Wheels held theirs in Salem and had standing room only, over 200 of us attended.

April saw "Spring Showers" and snow in the hills, but it didn't dampen our dancer's spirits! MWA elected new officers and replaced some officers who have been "landmarks" for many years. It will be hard to fill the shoes of Janis Pederson who has served as Mid Willamette Area Secretary for almost 20 years.

We are making arrangements for appearing at the Antique Farm Equipments Show in July/August and the State Fair Demo in September. Many of our clubs will be dark for the summer but will appear in local parades and County and City Functions around our area. We hope to see you at some of the summer dances in your area this summer. Take a hint from our leader and keep your feet on the dance floor and don't do the turning two-step on the roof this summer!

The PAC has elected Council officers for 2010-2011: President, Tony Haskins; Vice President, Mark Engerman; Secretary, Verna France; Treasurer, Enid Wheeler. They will be installed at our Picnic Meeting on June 21st.

Several clubs have or are about to celebrate anniversaries. Happy Rock'rs celebrated their 48th on March 27th. The Happy Hoppers Plus Club celebrated their 51st Anniversary on April 13th. The Bachelor 'N' Bachelorettes were 45 on April 21st. The Country Capers were 54 on April 17th. Silver Stars turned 30 on April 24th. The Oaky Doaks had a big 50th celebration on May 1st. The Buzzin' Bees celebrated 52 years of dancing on April 17th. The River City Dancers will be 20 on June 12th. The Swap & Swing are celebrating 61 years of dancing today.

The Bachelor 'N' Bachelorettes had a Bill Helms Tribute Dance on March 10th with about 20 squares in attendance. Randy Dibble called the patter and we danced to singing calls by Bill on tapes and CDs.

The Canby Cloverleafs Teen Club attended the Pacific Northwest Teen Square Dance Festival on April 30th and May 1st in Langley, BC, Canada. They brought home a second place trophy in the novice category.

The 5th Friday Benefit Dance for Jim Steele, held on April 30th, had a good turn out and donations were given to him to help pay his medical bills. Thanks to caller Mike Kious, cuer Tami Helms, and the Oak Grove Community Center who donated their services as well as split the pot and money from the sale of refreshments were donated.

The PAC will again have a float in the Rose Festival Starlite Parade on Saturday, June 5th. Pray for nice weather!

The River City Riders will perform at the Nationals in Louisville, Kentucky, in June. Lots of donations helped them to make this trip.

The Country Capers have hired Randy Lewis as their cuer. Scott Zinser is the new caller for Recycles Plus Club starting January 2011 as he has other commitments for the rest of 2010.

Silver Stars have gone to guest callers. The Tumbleweeds are moving June 4th to the Odd Fellows Hall at 10282 SE Main Street in downtown Milwaukie. The information will be in the next OFN.

Don't forget the PAC's Star Spangled Banner Memorial Weekend May 28th - 31st at the Milwaukie Community Club. Johnny Preston and Randy Dibble will call and Jeanine Norden and Tami Helms will cue. Ads have been in the OFN.

The last Carson Campout will be August 20th, 21st and 22nd. See your OFN for details.

Heads To The Center, an "A" Club has applied for admission and was accepted to the PAC at the March meeting. They have submitted their request to be accepted to the State Federation. They dance every Thursday at the Milwaukie Grange, not the Milwaukie Community Club.

I am sorry to report that the last dance for the Happy Rock'rs will be on September 25th. They just celebrated their 48th Anniversary on March 27th. They will merge with the Oaky Doaks

The next 5th Friday Dance will be on July 30th with Mark Wheeler calling and Tami Helms cueing. All Council dances are at the Oak Grove Community Club.

I would like to point out that my better half forgot to mention in his report one little incident at our H.O.R.S.E.S. Benefit Dance. Seems to be our star guest, Jasmo, had his own mind. When he was put in his square to dance he changed his mind and went to the other square. We had to convince him that he could not do that he had to go back to the other square. He still didn't think so.

Charlie Brown Squares: The Charlie Browns have been busy! Quite a few of the Charlie's enjoyed Mid-Winter Festival 2010 and are looking forward to the next 50 years of Mid-Winter Festivals. In March on the 6th, found them joining the March on Hunger Parade in downtown Grants Pass dressed in their square dance finery. In the evening a dance was held with donations of food brought to the dance for the local food banks. April was the graduation of 8 fine new square dancers from the September to April class. May started with the Magical Merlin Parade, an Armed Forces Day Dance and for those who still have uniforms wore them proudly. This weekend as I speak, the Charlie's helped with the Oregon Federation meeting with all the details that are part of a State meeting. This was greatly appreciated. They will finish the month out with the Boatnik Parade and Dance.

Circle N Square: Circle N Square has been busy with a Mainstream class holding a dance once a month. This month, May, has seen the graduation of the Mainstream class.

Lantz's Dancers: Lantz's Dantzers have been busy also with some wonderful dances. In February they held the Sweetheart Dance with an elegant sit-down dinner. Everyone was given the choice of semi-formal clothes or square dance attire. Lots of semi-formal clothes worn by a lot of the attending dancers and formal pictures were taken. In March, one of their dances was the "Springtime in the Valley Dance" with a Silent Auction. The 31st was class graduation for the 9 students of the Mainstream class. The passing of square dancers Nancy Laurent and Joyce Avery occurred in March. In April, Denny Lantz the caller for the club was not paying attention to details thinking his Birthday would sneak past and nobody would notice. Well, he was surprised, we did notice. We took him out to the Road House Grill for a surprise birthday dinner. While he was still in a state of shock we hit him up with the fact that he has been calling for over 40 years and presented him with a nice plaque. He is still speechless. That is a first. On the 3rd they celebrated their 18th Birthday with a dance and potluck. May 21st found the Lantz's Dantzers holding their Knight Out Dance. This is a really interesting dance. Everyone was encouraged to dress in the medieval attire of that time. The guys got all dressed up in their suits of armor and the ladies are dressed like ladies. It is really quite an interesting time.

Star Promenaders: The Star Promenaders have been busy with classes and dances. This month, May, is their annual Access Hygiene Drive. Everyone is asked to donate money or any type of hygiene product, i.e. toilet paper, hand soap, toothbrushes, toothpaste, hairbrushes. This helps the elderly and other members of the community. In July will be their annual 37th Diamond Lake Festival held the 21st - 24th. Nasser Shukayr from San Antonio, Texas, is the featured caller for Friday and Saturday. Their feature cuer is Casey Parker from Manteka, California.

Ronde' Vouz: Ronde' Vouz is a new club in our council. At the April Rogue Sis-Q Council meeting, their council membership was approved. The new club has been holding two dances a month and round dance classes. The end of this month Ronde' Vouz will hold the Boatnik Festival. At this festival there will be rounds, alternating every other tip Plus/Advance squares. Leonard Snodgrass is the featured caller and Ed Phillips is the featured cuer.

The South Coast Area Council met in February and the members were presented with a slate of prospective officers for the clubs to vote on. The following officers were elected: President, Patty Reese from Beachcombers; Vice President, Jeff Ferry from Saints 'N Aints; Secretary, Coleeta Quigley from Sets in Order; Treasurer, Donna Hiserote from Saints 'N Aints; and State Delegate, Cathy Woodworth from Beachcombers.

The Area Council picnic will be held August 15th at Sturdivant Park in Coquille.

It was decided not to have 5th Saturday Area Council Dances during the coming year, as they have not been well attended. It was suggested that instead, we do a visitation to one of the councils that is having a dance that night.

Saints 'N Aints: Saints 'N Aints graduated a large class of new dancers and they all joined the Club. Several attended Mid-Winter and did very well dancing mainstream. They have done several visitations this spring. They had a well-attended Birthday Dance in April. All summer dances will be casual this year.

Sets in Order: Sets in Order graduated several new square dancers and they all continued into round dance lessons, completing 2-Steps and are now into Waltzes. The Club will be participating in the Gay 90s Celebration in Coquille with a float in the parade, a dance and demos the first weekend in June.

Beachcombers: The Beachcombers had a small square dance class of three this year, but acquired one new member from the group. Unfortunately, the couple moved to Washington the next week. We now have two teen members. Several of the new round dancers have been attending our dances and are looking forward to square dance lessons next year. We are gearing up for our 57th Birthday Weekend Celebration over the 4th of July weekend with two regular dances and one plus dance with Jim and Joyce Voll of Lebanon doing the honors. Please note that we will not be charging for dry camping at the hall for this dance as was indicated on the flyers.

One of our club members went to the Recruiting and Retention Seminar by Les Seeley at the Mid-Winter Festival. As Les had said, some suggestions work and some don't. Well, we didn't find the ones that did.

Because of the decline of members and not getting any new dancers the Hayshakers have decided to go dark this summer. If a club would like to come down for a visit, or a mystery trip, please let me know. We can help you set up a dance program.

TVC has voted to reimburse TVC clubs for new dancer class advertising expenses up to a set limit per club per year to encourage new dancers.

Insurance and Non-federated dancers: We had a long discussion. In order to protect your grange/hall from liability, TVC recommends to place a sign near your sign-in sheet that reads: Non-Federated Dancers Are Not Covered By The Oregon Federation's Secondary Insurance.

This was a topic of discussion at our last TVC meeting in May where a former insurance executive provided some information. An opinion by a former insurance executive for the information of the TVC Council: Insurance for many of the granges does not provide "Premises Medical Coverage". (Note: The Aloha Grange is one exception, as it does have "Premises Medical Coverage.) So if a "non-federated" dancer is injured due to their own negligence while dancing at "most" granges (or other venues that don't have premises medical), the "non-federated" dancer will have only their own personal coverage for medical expenses. (Note: If a dancer is injured as the result of negligence of the property owner or another dancer, they do have the right to make a liability claim against and/or sue that party.) On the other hand, federated dancers have liability coverage under the Oregon Federation policy. They would be protected by that coverage if they hurt another person or damaged property while at a dance. The non-federated would have no such protection and would have to rely solely on their own liability coverage, if any. It was suggested that TVC clubs develop a sign that reads: Non-Federated Dancers Are Not Covered By The Oregon Federation's Secondary Insurance, and place it near the sign-in sheet.

May 29, 2010, Saturday: TVC's "Here Comes Summer" 5th Saturday Dance. Hosted by the Toe Draggers and held at the Kenton Grange. 7:30 Pre-rounds and 8:00 Mainstream. Caller: The Wild Cards; Cuer, Bev Flint. Door donation: $5. Experienced clothing sale.

July 3, 2010, Saturday: TVC's "4th of July Parade". Decorate float at 6:30am and dance at 9:30am. Terry Halley calling. Meeting location to be determined.

July 31, 2010, Saturday: TVC's "Hahn Barn Dance and Potluck". Held at the Hahn Farm, 37280 NW Hahn Road, Banks, Oregon. Michael McMullen calling and Ruth Canby cueing. Since this is a "subscription dance", new and just renewed Federation members will be admitted free. Be sure to bring your favorite potluck dinner to share! Dress is country casual. Potluck: 5:30pm, Pre-rounds: 6:30pm, Mainstream 7-9pm.

Coast Swingers: At the April meeting the club also voted to make Michael McMullen our club caller. Janet Shannon is still our associate caller.

We have arranged standing discounts, subject to availability, with both the Garibaldi House Inn and the Old Mill RV Park. Mention Coast Swingers when making your reservations in order to get the Coast Swingers Discount.

Eager Beavers: A plus class is being held on Wednesdays at the Aloha Grange which will complete shortly.

Hoedowners: A cool summer is planned with strawberries and cream on June 12th and banana splits on June 26th. July will see root beer floats on the 10th and ice cream sundaes on the 24th. August will see the Fruits of the Loom Dance on the 14th followed by the Knobby Knees Dance on the 28th.

Mix 'N Mingle: We chose Randy Dibble as our club caller. He has been calling many of our dances these past years. We will be dark July 3rd and September 4th.

R Square D: We have some young folk with us this time. They learn so quickly! For graduation we have decided to have a graduation party on our first summer Wednesday dance, June 2nd, for all of our students from all of our classes this year.

We also helped with a LASDA coffee break in April. There was one incident that stood out, a busload of Harlem Globetrotters stopped by! Wow, all those tall basketball players!

Don't forget our schedule change starting in September to the 2nd Friday and the 4th Saturday.

Square Dance Cruise on October 8, 2011 (Lonnie Sycks). This cruise will be leaving out of Florida and going to the Caribbean. Right now all Lonnie knows is it will be leaving out of Florida and going to the Caribbean. Lonnie will have more information the second weekend in May. Don Wood calling and Lonnie Sycks cueing. For more information call 360-425-0701.

Sunset Promenaders: Please mark your calendars for our June 6th Teddy Bear Dance which is a benefit for the Washington County Officer Buddy Bear program, purchase a new teddy or other stuffed animal and bring it to our dance. The bears will be used for children in crisis situations to give them a safe cuddle on a difficult day.

Dancing demonstration at Stub Stewart State Park on July 24th. Dance and camp with the Sunset Promenaders and attend the Western Days Celebration on July 24, 2010, Sunday, 1:00 - 2:30pm. Even though the Sunset Promenaders were contacted and agreed to this demonstration, we need all the TVC clubs to support this and other dancers. Many people are expected to attend this Wild West Celebration at the newest State park in Oregon. Call Ray Sullivan at 503-324-7791. No charge for dancers.

Tri-Squares: We have decided to hire a club caller, who is Terry Halley. He'll be calling for us all year long with the exception of a few callers we want to bring in. Yes, we're dancing during the summer. June 5th Terry will call the Red, White and Blue Dance. June 18th, Jim Hattrick will call the Summer at Last Dance.

Valley Squares: We just completed our square dance lessons and now have new full members attending our dances.

Buckeroo: Plans are in place for the annual Round-up June 4th, 5th, and 6th. There will be plenty of parking for motor homes. Caller Dan Preedy and cuer Dave Cooper.

Pioneer & Petticoats: Hosting the Wildlife Benefit Safari Dance June 13, 2010, 1:30 - 4:30pm at the Wildlife Safari in Winston, Oregon. Flyers will be available with details. There will be Jamboree Callers. I understand that there are going to be about three or four callers, at least, and a couple of cuers.

Timber 8's: Timber 8's have a dance the night prior to the Safari Dance. If you are coming for the Safari Dance, make it a 2-day dance weekend and come in time for the Timber 8's dance at the barn.

Umpqua Area Council: The Douglas County foster parents were honored this month for their unselfish work they do in the foster parent program and since their theme of the evening was a Western Hoedown, a group of Umpqua Area Council dancers demonstrated basic calls and taught a mini lesson to the parents so they could dance a tip.

5th Saturday Dance May 29th, Subscription Dance. Anyone purchasing a year subscription gets into the dance free. Pre Rounds at 7:30, Squares at 8:00; caller: Umpqua Valley Boys (Dale Roberson and Don Marshall); cuer: Neil Koozer; hosted by the Boots & Calicos.

Douglas County Fair August 3rd - 7th. Any square dancer in Proper square dance attire, with badge, will be admitted to the dance free. All square and round dancers are welcome to come and join us.

If anyone would like to bring their motor home and park at the Buckeroo Barn the week of the Fair, dry parking will be available in the parking lot of the barn. The flyers show who will be calling and cueing each night. Please make sure your club members see them and they realize square dance attire is required to be on the dance floor.

LaGrande Star Promenaders: The La Grande club graduated 2 new dancers. The Club will go dark for our dances but will have a potluck and workshop on the third Thursday through the summer months. Please call ahead to confirm we are dancing, as the schedule is not set. Phone 541-963-7193

Elkhorn Swingers: The Baker City club did not have a square dance class this year. However, they did graduate 6 students from their round dance class. The Spring Fling in April was a success again this year and the Club has already made plans for next year. The Club will not have a regular dance schedule during the summer. A potluck and dance may be held at the park or someone's home. The dance hall is just too hot to dance in during the summer.

Muddy Frogs: The Milton-Freewater club had 6 new dancers participate in lessons. The Club is making visitations to other clubs in the area. They will dance through the summer as dancer participation allows.

The Central Oregon Council thanks all of you that attended and helped to make the H.O.R.S.E.S. Benefit Dance in April a success. It was a lot of fun and they were able to raise a lot of money.

Bachelor Beauts: The Bachelor Beauts completed their Mainstream lessons in April. They had 25 students graduate and 16 new dancers joined the club. The numerous Angels that came from all the area clubs helped to make the lessons a success.

Redrock Squares: The Redrock Squares will be celebrating their 38th birthday on June 4th. The caller will be Bob Ewing and the cuer will be Ross Weakley.

Sagebrush Shufflers: The Sagebrush Shufflers are working on their hall acoustics. After visiting the River City Dancers the Shufflers experimented with similar panels. This seemed to improve the acoustics and they have ordered material to build 32 additional panels. Hopefully, this will improve the sound in the hall and improve the quality of their dances.

The Shufflers plan on participating in the Crooked River Roundup Parade again this year.

Sundown Round Dance Club: The Sundown Round Dance Club continues to dance just once a month on the 2nd Monday of each month.

The intermediate round dance workshop continues on Tuesday nights and includes review of Waltz and Foxtrot. Joyce Brown has started teaching West Coast Swing after the upper level workshop.

Swinging Mountaineers: The Swinging Mountaineers completed their Plus workshop. As always they were fun and we will continue to build our skills at future dances.

Bachelor Beauts: The Bachelor Beauts and the Sagebrush Shufflers will hold a joint dance on July 10th at the Pine Forest Grange in Bend. The caller is Denny Lantz and the cuer will be announced. There will be a barbeque preceding the dance. The barbeque will start at 6pm and the dancing will begin at 7pm.

The Central Oregon Roundup is August 13th through 14th in Sisters. The Trails End Dance is on Thursday the 12th. This year the caller is Vern Boggs and Kathy Boggs is the cuer. They are a lot of fun to dance to and we know you'll enjoy them. We are going to have venders there and Roger is going to be one of them. We are having the barbeque again this year on Saturday the 14th. Pre-registration is required for the barbeque. We look forward to dancing with all of you at the Roundup. Sisters Inn will be offering a special rate. Just mention that you are square dancers.

Eastern Oregon Council has been busy traveling and enjoying the sites this spring. Lloyd McNary did a stint in the hospital getting his battery charged up.

Now that Mid-Winter is over with and we are looking forward to the next one. Basically the Area Council is preparing for the State meeting in September. Hopefully we will be able to have RVs on our parking lot so you can all stay in your homes and just walk across the parking lot to the dance and the meeting.

ACTIVE GOODWILL AMBASSADORS

Jack and Jill Went up the Hill to Fetch a Pail of Water.
Jack Fell Down and Broke His Crown and Jill Came Tumbling After.

Well, actually the accident didn't go quite like that. It was Lonna who fell down and Don who picked her up. It's a long story...

To celebrate Lonna's birthday at the end of April, a small group headed their rigs into the High Desert, south of Burns, to the Mahueur Wildlife Refuge for a little birding and exploring. Upon sober reflection, we would have been better off staying at home - three of our intrepid travelers were injured, not to mention the sad demise of one perfectly beautiful strawberry pie. Lizzy broke a tooth, Bert wrecked his back and Lonna broke two ribs. It was a good thing we didn't stay longer or something worse might have happened! For details, ask Lizzy or Lonna.

The regular lessons are finished and now we have time for painting the house and for yard work. Even though Lonna will continue to work for another year, there are plenty of things for Don to do: he has a crop of baby trees to take care of and of course, those NASCAR engines sing their siren songs on weekend afternoons.

Central Oregon has graduated a lot of new square dancers and we are encouraging them to join us in Pendleton for Summer Festival and hopefully Diamond Lake Festival too. The round dance workshops have been very popular and new and experienced dancers have progressed through advanced waltz to West Coast Swing. Ken and Dianne Pratt shared their expertise last Sunday for a special Phase III Waltz workshop and are planning several return visits.

We apologize for not attending this great weekend of dancing and visiting with everyone in Grants Pass, especially since we are both originally from the Rogue Valley. However, just about now, we're enjoying a post-wedding breakfast buffet on the McKenzie River with our friends, the Teitzels, their daughter and new son-in-law, and various friends and relatives. Many thanks to Linda and Gary Danner, Central Oregon's Alternate Delegates, for filling in for Lizzy and Bert - and thanks to Dale for reading our report.

Humpty Dumpty sat on the wall. Humpty Dumpty had a great fall.
All the king's horses and all the king's men, couldn't put Humpty together again.

Thank you for thinking of me I appreciate all your cards and your good wishes and all your sympathy.

A friend and I drove to Memphis for the National in 1980, the year Mount Saint Helens blew its top. The article in The Sunday Oregonian had the story again. Whenever we stopped on the trip we were asked if we had brought ashes with us. Our trip might have been paid for if we had. That was quite a time because everyone was keyed up and excited over the event.

I have always maintained that Square Dancers are the greatest and after losing my daughter, I know this is true. The sympathy cards literally flew from all over, forming a great stack. Thank you for your support.

Hi Everyone. We miss being with you. It's the first meeting we have missed since we took on this tour in 1998 or 1999. It has been a terrific ride and we will miss the camaraderie and the opportunity to visit parts of the State we probably would not have done otherwise. We plan to attend meetings a little closer to home in the future.

We are doing fine for old people. Bill worked part-time, 4 days a week during the tax season for the AARP and enjoyed the outings and I've kept busy doing whatever... Bill celebrated his 87th birthday last week.

We spent several days at the Inn at Spanish Head during a storm there while they painted our living room, kitchen and bathroom at home. How great is that - room service and the works - never been treated so good but then we came home and stuff had to be put back on the walls and reality. Oh well!

We attended some fun dances, one being with the River City dancers when they honored Al Wolf and Gail Domine as Randall Award Winners. Other award winners in attendance, Genevieve Churchill, Ed Warmuth, and ourselves were recognized. Our own club had a black light dance that was attended by several visiting clubs and of course our Graduation Dance where 9 new dancers were inducted. Goldendale's Jeans and Calicos always put on a spectacular party with a potluck dinner and dance. We are looking forward to Swap & Swing's 61st Anniversary in The Dalles.

I was honored at the Wasco County Pioneers Annual Meeting last week as "Woman of the Year". It was supposed to have been a surprise but I out did them by gliding and bumping down the steps of the square dance trailer landing in the gutter in a heap with five broken ribs and two nights in the hospital the week before. With lots of pills I was there to receive my plaque. Oh, by the way, our float won the Mayor's Trophy and the best float award.

Thanks everyone, for all your concerns, prayers and love. Square Dancers are the Greatest.

Morning y'all. It's nice to see everyone. I enjoy these meetings. Its five times a year and you get to see people that you don't usually get to see. I think they are great and I have fun.

I would like to give a big thank you to the people in charge of the food and dance last night. It was great.

Ok now... We left Harlingen, Texas, April 12th and arrived at our home in Portland April 22nd. We had a good trip back. God watched over us. We had no breakdowns, accidents, or wind. However, we did have snow from about Weed, California, to almost Medford. I-5 was clear but there was snow and rain mix and it was scary driving the 37' motor home over Ashland Mountain. We got to Medford and the flat lands and I breathed easy.

When we left Harlingen it was 85 degrees and the transition from 85 to 41 really is rough. I dress in layers.

We've been unpacking the motor home slowly. You never realize how much stuff you take till the unpacking starts. No wonder my motor home was grunting and groaning on some of those hills in Texas.

Now I have the start cleaning up the yard. I left my yard in the hands and care of a 17 year old. I guess that's all that needs to be said about that.

We have taken some time out to dance since we've been back. We've danced with the Eager Beavers on Monday afternoons in Beaverton. We also danced at the Beaver's 35th Club Anniversary. We've danced with the Sunset Promenaders in Hillsboro. We went over to the Coast to dance with the Hayshakers once again and we had a great time.

I am also getting my doctor appointment taken care of. Seems like there's an appointment everyday.

Lee Ashwill: Thank you Barbara. I think in the last 3 months I have made 80 new friends but their names all end in MD or RN. I can certainly identify with Lonna and Annadale. Broken ribs are not fun.

Our schedule since the Mid-Winter Festival has been pretty much non-stop traveling and dancing. Two days after Mid-Winter we were on the road to Mesa, Arizona, for 7 weeks of dancing. I think there were 2 or 3 days during that time that we didn't dance. The Yuma Festival was only a couple of hours away so we spent a weekend there. We were very surprised to see a number of Oregon dancers there including a full square of Lantz's Dantzers, our home club. The OFN published a picture of some past and present Oregon Federation Officers that were there.

On the way home we stopped in Castroville, California, to visit relatives and take care of a leaky roof. We had a wonderful dinner with my Godparents at the Rocky Point Resort in the Big Sur area south of Carmel. It was then on to the Redding Festival for a last weekend of dancing before finally arriving home in early April, just in time to get our taxes done.

Two days after getting home we were in Grants Pass for the monthly Ronde' Vous dance and the next night in Medford for the Lantz's 18th Birthday Dance. The next weekend was the Rogue Sis-Q Council's Pear Blossom Festival in Medford and the H.O.R.S.E.S. dance in Bend. Since then we've tapered off to dancing just one or twice a week.

On a personal note, last week we flew down to Los Angeles for our nephew's graduation from USC, Architecture. Every time I visit the L.A. area I am more grateful that we live in Oregon.

GOOD OF SQUARE DANCING/ROUND DANCING/CLOGGING/YOUTH

Floyd Bard: I am impressed. There is a lot of dedication from all of you. I would like to read what I wrote here listening to everybody work and talk and tell their stories. I know there is some frustration out there and I know we have a lot more work to do. All of you need to really applaud yourselves for your dedication to this organization. I would like to thank everyone that dedicates themselves to square and round dancing, their clubs, areas, and especially to our Festivals and Federation. My hat is off to all of you. Thank you very much.

Larry Reetz: One of the things as Chairman of the festivals we do is try to promote and get everybody out there to promote for us. Back at Mid-Winter I had asked or made comment that we do have ribbon packets. Today I would like to make that offer again and hand out packets to those who wish to help me and my committee promote Mid-Winter. We have packets with ribbons and flyers. If you would like to sign one of these out and help us promote next year's Mid-Winter, see me after the meeting is over with.

Gary Sohn: I was going back through some of the scrapbooks of our club and they date back to about 1964. In 1965 they had a photograph in there of a Summer Festival held at Linfield College out on the football field. They completely covered the 2 acres of football field with plywood. They were anticipating 3,000 dancers out there. They exceeded it by having almost 6,000 people show up for Summer Festival. They barbequed enough turkey legs for 1,500 people out there. They got advertisement in all of the magazines and newspapers and everything. Man, I wish we could have one more big festival like that.

NEXT SCHEDULED MEETING

Lee Ashwill: I will entertain a motion to adjourn?

Floyd Bard: I move that we adjourn. Seconded by Gary Sohn.

Adjourned at 12:20 pm.

Dale A. Worthington
Recording Secretary

OREGON FEDERATION OF SQUARE & ROUND DANCE CLUBS MINUTES OF MEETING dated May 23, 2010 Hosted by Rogue Sis-Q Council Josephine County Square Dance Center 1451 Fairgrounds Road, Grants Pass, Oregon